About us:

Refinery29 is the leading digital-media company focused on women with a global audience footprint of 331 million across all platforms. Through a variety of lifestyle stories, original video programming, and social, shareable content across all platforms, Refinery29 provides its audience with the inspiration and tools to discover and pursue a more independent, stylish, and informed life. Please visitwww.refinery29.com, www.refinery29.uk, and www.refinery29.de for more information and to browse content.

About the team:

The Executive Assistant will support Refinery29's Co-CEO by becoming their partner and "right-hand person." In order to successfully do this, s/he must be a proactive self-starter who take the reigns with calendar management, phone support, and serve as the point-person for internal communication (and external).

The Executive Assistant will be further tasked with managing the day-to-day operations of Refinery29's Co-CEO and all of their direct reports. This will involve heavy calender-ing, administrative tasks, meeting minutes, monthly expense reports, and organizing events and special projects.

This is a prime opportunity for an associate level EA who would like to break in to the largest independent fashion and style platform for women. We look for smart, highly driven individuals with excellent initiative and the right attitude to be in a fast-paced and creative environment. The Executive Assistant is a forward-thinking visionary who is able to think about the Refinery29 business as it relates to the CEO and the team beneath them.

 What you'll do:

• Establish productive relationships with other assistants and R29 executives to work as collaboratively as possible
• Ensure priorities are managed; daily and long-term requests are addressed
• Proactively manage both personal and professional calendars
• Manage meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organizing catering, providing conference call details, taking notes, and welcoming external guests
• Manage and submit monthly expense reports
• Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences
• Conceive and organize internal events including happy hours, dinners, offsite meetings, and retreats
• Execute day-to-day administrative tasks including placing lunch orders, arranging deliveries, updating contacts, conducting research
• On occasion, provide additional support for Refinery29's Editorial and Creative leadership

 What you have:

• Bachelor's Degree
• 2+ years of Executive Assistant - bonus points for working at "rapid growth" companies!
• Positive, intuitive/proactive, and collaborative team player
• Must be a highly organized and solutions-driven go-getter with ability to see the big picture and pay attention to detail, handle multiple priorities at once, manage time effectively, and maintain composure in a fast paced environment
• Excellent verbal and written communication skills
• Superior judgment and discretion
• Ability to work a varied schedule, including weekends and holidays
• Proficiency in Microsoft Word, PowerPoint, Excel, Keynote, Google Calendar, Squarespace, Instagram, Twitter, Pinterest