About LearnVest

LearnVest is redefining the American approach to personal finance. Our planners leverage financial technology to create simple, affordable, realistic plans for anyone who wants to feel confident about their money and optimistic about the future.

Since launching in 2010, LearnVest has been one of the premier financial technology companies in the country, helping thousands of people make progress on their financial goals. LearnVest was acquired by Northwestern Mutual in 2015 and is now scaling its technology and personal finance approach to help millions of people across both the LearnVest and Northwestern Mutual brands.

Description:

As our Office Manager, it will be your mission to help employees work more efficiently, with motivation and a sense of responsibility. We are looking for an energetic, positive, quick thinking and articulate individual who is both detail-oriented and capable of visualizing the "big picture." As an Office Manager, you’ll assume a wide range of responsibilities requiring creativity and organization. The Ideal candidate will be able to multi-task under pressure, proactively solve problems, plan ahead, communicate professionally with executives and staff, and handle confidential information with the utmost discretion.

The Office Manager will be primarily responsible for creating and implementing systems to organize, maintain and improve workflow at a rapidly growing office. This includes systems to manage shared resources including both kitchens and the conference rooms, conceiving and organizing events and programs to enhance company culture.

Key duties:

Office Administration: Manage all office operations, facilities and corporate events.

The role offers the opportunity to elevate a thriving company – in an environment that values innovation, autonomy and integrity.

• Take full ownership of the day to day operations of our office, including all duties relating to facilities, IT and equipment maintenance, supply management and procurement, snacks and beverages, and conference room scheduling
• Drive employee engagement and moral by coordinating internal office activities and office space enhancement initiatives
• Oversee receptionist/office administrator role
• Manage office support online help desk - responding to service tickets and delegating appropriate tasks to the office administrator
• Manage and support internal company communication via the online intranet platform
• Manage office budget/purchase card program; generating monthly reports and account reconciliation
• Take an active role during orientation and company tours to help support new hire fit and communicate company values
• Drive improvements or find creative solutions for inefficiencies around the office
• Own the office aesthetics - be a nut about getting rid of clutter, maintaining cleanliness, keeping the kitchen organized, snack inventory, and the overall organization of common spaces
• Plan and coordinate office events such as:
• Lunch & Learns
• Onsite meetings/panels for NM working partners and relevant consultants
• Tech and Financial community events/meet-ups in collaboration with FED tech leads
• Own event logistics, including:
• Selecting event venues
• Determining the audio/visual needs
• Negotiating contracts with outside vendors
• Arranging catering, décor, recruiting and managing attendees/volunteers
• Printing and distributing event materials.

Here’s who we’re looking for:

• You’re positive. When faced with a problem, you immediately start thinking about how to solve it. At a growing company like ours, trains move fast, and challenges arise every day. You see opportunity in each and every one of them, and experience motivation and creativity much more readily than frustration.

• You are innovative. You are constantly thinking outside the box to come up with new ideas, new snacks, new experiences for our employees and visitors.

• You are a mentor and a leader. You enjoy mentoring staff, you love seeing someone grow as a professional and learning new skills and pushing their own limits.

• You’re organized – and efficient. You derive equal pleasure from re-organizing a kitchen cabinet and remodeling an entire house. At LearnVest, you will be expected to not only design administrative processes, cultural programs and facilities upgrades, but also execute small tasks day-to-day. There’s a lot that needs doing, and your role will be broad and varied. However tiny or massive a project you tackle, you know that the result will be beautiful, and that it will come to life on-time and on-budget.

• You’re trustworthy. Your friends tell you everything, knowing that you will always act in their best interest. At LearnVest, you will be trusted to handle confidential information with the utmost discretion, while constantly striving to improve and promote the organization.

• You’re a great communicator. You are exceptionally good at remembering faces, and are able to engage professionally – both verbally and in writing – with CEOs and interns alike. At LearnVest, you will interact with nearly every person who walks in the door.

• You’re collaborative and capable of working independently. You can work with others to set goals, and by yourself to come up with clear action plans – no sweat. At LearnVest, you will work closely with every department to drive projects forward. You know when you need to include others and when you don’t.

What We're Looking For:

• Undergraduate degree and direct experience as an office manager or manager of an employee engagement/culture team.
• A strong work ethic (willing to go the extra mile).
• Experience building relationships both internally (among employees) and externally (with vendors, customers, etc.).
• Exceptional communication skills (both written and verbal).
• Self motivated, proactive, detail oriented problem solver
• Calm demeanor under pressure
• Enthusiastic, warm attitude with a strong desire to help make things better
• Enjoy working collaboratively but be able to execute independently
• “Nothing is beneath me/too small” attitude
• Service the client attitude : visitors and employees alike!

Why You'll Want to Work at LearnVest:

• You’ll like your colleagues! We are a friendly bunch who value a welcoming, respectful and engaging office environment. In this role you get to be at the forefront of helping preserve our unique culture and contribute to enhancing the employee experience.
• An opportunity to gain experience in a growing tech company. We encourage exploration and provide opportunities that will challenge you professionally.
• A company culture that is unlike any other. Company culture is important to us, and we are constantly looking for ways to improve. You will be a big part of our culture!
• Great benefits! We offer competitive salary, bonus, medical, dental and vision for you and your dependents, and paid time off to name a few.