Office Manager

| Greater NYC Area
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About Q:

We’re looking for someone who feeds off the energy of a fast paced environment, has obsessive attention to detail, enjoys supporting senior leadership, and can be the engine that keeps the office humming!

Front Office Management

  • The individual will be the first point of contact for visitors, greeting and welcoming guests to the site, directing them appropriately and notifying company employees of the visitor arrival
  • Maintains security by following procedures, monitoring logbook, issuing visitor badges
  • Maintains safe and clean reception area, break area and conference rooms
  • Manages the coffee, supplies and food inventory and related vendor services
  • Receives, sorts and forwards incoming mail. Maintains and routes publications, and coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Manage conference room scheduling and work effectively with meeting organizers to efficiently and effectively schedule meetings
  • Be aware of conflicts and adept at keeping meeting managers aware of updates and working around conflicts in a proactive and skilled manner
  • Manage office catering, and reservations for executives (e.g. restaurants, shows, conferences)
  • Track and manage office costs (ensuring food, supplies, and needs etc. are met) and driving cost reductions where possible without compromising services/perks delivered

Building Maintenance

  • Evaluation and maintenance of existing facilities and infrastructure, including proactive measures and repairs when necessary
  • Logistics coordination and scheduling with Landlord, security vendors and contractors as needed 

Staff Management

  • Train, supervise and direct support staff, including Operators who will assist with receptionist duties and maintaining the office
  • Be the cultural ambassador

The successful candidate will have:

  • Bachelor's degree in business or related field
  • 3+ years of experience in in an administrative support function
  • Organized, comfortable multitasking many projects & prioritizing requests
  • Knowledge of data and administrative management practices and procedures
  • Computer skills and knowledge of office software packages MS Word, Excel, Office, and Visio
  • Must be detail-oriented and possess strong follow-up skills
  • Excellent customer service skills and communication skills, both written and verbal
  • Self-driven and high energy, with a willingness to learn new things and take on additional responsibilities as needed

Benefits:

  • Ground floor opportunity at one of the fastest growing companies in the world
  • Competitive salary
  • Generous Stock Options
  • 401(k) with matching
  • 100% coverage for medical, dental, and vision insurance
  • An insanely supportive, hardworking team, building something BIG

 

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Location

233 Spring St., New York, NY 10012

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