Office Manager
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About Q:
We’re looking for someone who feeds off the energy of a fast paced environment, has obsessive attention to detail, enjoys supporting senior leadership, and can be the engine that keeps the office humming!
Front Office Management
- The individual will be the first point of contact for visitors, greeting and welcoming guests to the site, directing them appropriately and notifying company employees of the visitor arrival
- Maintains security by following procedures, monitoring logbook, issuing visitor badges
- Maintains safe and clean reception area, break area and conference rooms
- Manages the coffee, supplies and food inventory and related vendor services
- Receives, sorts and forwards incoming mail. Maintains and routes publications, and coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Manage conference room scheduling and work effectively with meeting organizers to efficiently and effectively schedule meetings
- Be aware of conflicts and adept at keeping meeting managers aware of updates and working around conflicts in a proactive and skilled manner
- Manage office catering, and reservations for executives (e.g. restaurants, shows, conferences)
- Track and manage office costs (ensuring food, supplies, and needs etc. are met) and driving cost reductions where possible without compromising services/perks delivered
Building Maintenance
- Evaluation and maintenance of existing facilities and infrastructure, including proactive measures and repairs when necessary
- Logistics coordination and scheduling with Landlord, security vendors and contractors as needed
Staff Management
- Train, supervise and direct support staff, including Operators who will assist with receptionist duties and maintaining the office
- Be the cultural ambassador
The successful candidate will have:
- Bachelor's degree in business or related field
- 3+ years of experience in in an administrative support function
- Organized, comfortable multitasking many projects & prioritizing requests
- Knowledge of data and administrative management practices and procedures
- Computer skills and knowledge of office software packages MS Word, Excel, Office, and Visio
- Must be detail-oriented and possess strong follow-up skills
- Excellent customer service skills and communication skills, both written and verbal
- Self-driven and high energy, with a willingness to learn new things and take on additional responsibilities as needed
Benefits:
- Ground floor opportunity at one of the fastest growing companies in the world
- Competitive salary
- Generous Stock Options
- 401(k) with matching
- 100% coverage for medical, dental, and vision insurance
- An insanely supportive, hardworking team, building something BIG
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