Administrative Assistant

| Brooklyn
Who are we looking for?
We are looking for an Administrative Assistant who is bright, adaptive, and self-motivated. You will provide general office support for the organization and showcase our company values (i.e. tenacious, empathetic, resourceful, genuinely kind, and collaborative). In addition to the administrative responsibilities, the position offers opportunities to work on other areas critical to the company. The ideal candidate is a highly motivated and confident self-starter with strong organization and people skills.


  • Provide office support and backup coverage for other administrative staff
  • Welcome visitors, reserve conference rooms, order lunch, maintain meeting spaces
  • Manage calendars and assist in scheduling meetings and events
  • Attend team/department meetings. Take notes for distribution
  • Travel Coordination
  • Create meeting agendas and travel itineraries
  • Submit travel and expense reimbursementsInvoice processing and payment
  • Schedule and manage candidate interview process
  • Assist with on boarding and orientation of new hires
  • Coordinate flow of administrative paperwork
  • Document management
  • Answer phones and direct calls accordingly
  • Open incoming correspondence and determine appropriate course of action and priority
  • Compose, type, and edit correspondence and other materials
  • Maintain an accurate, complete filing system to facilitate immediate retrieval of any required documents
  • Maintain office supply inventory
  • Maintain break room supplies
  • Some personal errands/requests
  • Perform other duties as assigned


  • High School Diploma or Equivalent, Bachelor’s Degree Preferred
  • 2+ yrs experience
  • Excellent organization and time management skills
  • Professional, poised, polished
  • Ability to work collaboratively and develop effective relationships with key stakeholders
  • Flexible and adaptable
  • Ability to work under pressure of deadlines, goals, and/or time limitations
  • A strong desire and curiosity to learn and constantly improve
  • Excellent oral and written communication skills
  • Positive and proven relationship-building skills, with an interest in maintaining positive team dynamics
  • Basic Knowledge in Google Suite


  • The opportunity to take part in groundbreaking and life-saving work
  • Working with an extraordinary team of smart, creative, fun and highly motivated people
  • Comprehensive health coverage, competitive salary, and meaningful equity
  • Flexible time off & flexible working hours

At the heart of Call9 is care. If you want to be a part of the future of medicine and join us in our mission of patient-centered care, apply today!

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • RubyLanguages
    • ReactLibraries
    • ReduxLibraries
    • Ruby on RailsFrameworks


Call9 is located in Industry City, a quickly growing innovation hub filled with talented and creative companies.
Brooklyn, NY 11232

Insider's spotlight

What’s the vibe like in the office?

We have an open office in Industry City. We're growing quickly (moving to a bigger office in IC in January), so we sit pretty close to one another but the nature of our work allows for moving to couches or conference rooms. We also put an emphasis on hiring good/kind people so it's a friendly environment despite the tighter quarters. Also, dogs!


Chief of Staff

Perks of working here

Casual Dress
Company Equity
Generous PTO
Health Benefits
Pet Friendly
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