Associate, Campus Events & Programming

Reporting directly to the Team Lead, Campus Events & Programming, the Associate, Campus Events & Programming plays a critical execution role in delivering exceptional campus experiences at the Bronx K–12 Flagship Campus.
This role is ideal for a highly organized, detail-oriented operator who thrives in fast-paced environments and takes pride in bringing complex plans to life. The Associate supports the planning, coordination, and execution of campus events, shared space scheduling, and day-to-day logistics—ensuring that every event, training, tour, and gathering runs smoothly and reflects Success Academy’s high standards.
While the Team Lead sets strategy and direction, the Associate is a hands-on partner responsible for operational excellence, follow-through, and continuous improvement across campus programming and space usage.

Key Responsibilities Include:

Event Operations & Execution

• Support the planning and execution of campus events, trainings, tours, and community programs.

• Manage day-of logistics, including room setup, materials, staffing coordination, and run-of-show execution.

• Ensure events are delivered on time, on budget, and aligned to campus standards.

• Provide on-site support to troubleshoot issues and ensure a seamless participant experience.

Shared Space Scheduling & Logistics

• Support scheduling and coordination of shared campus spaces (auditorium, gym, dining spaces, flex rooms, outdoor areas, etc.).

• Maintain and update campus calendars to ensure accuracy and minimize scheduling conflicts.

• Prepare spaces for use, confirm readiness, and coordinate resets as needed.

• Help enforce shared space policies to ensure safe, efficient, and consistent usage.

Stakeholder Coordination & Communication

• Serve as a day-to-day point of contact for staff, school leaders, and Network partners related to event logistics and space usage.

• Communicate event details, timelines, and expectations clearly to stakeholders.

• Coordinate with vendors, facilities, security, and custodial teams to support event execution.

• Escalate risks, conflicts, or issues to the Leader, Campus Events & Programming as appropriate.

Project Support & Continuous Improvement

• Maintain project plans, checklists, and documentation for recurring and special events.

• Capture feedback following events and support post-event reviews.

• Identify opportunities to streamline processes, templates, and tools for event and space Management.

• Support documentation of systems and playbooks to enable scalability across the campus.

Required Qualifications & Traits

• 1–3 years of experience in operations, event coordination, logistics, hospitality, or project support roles.

• Strong organizational skills with exceptional attention to detail.

• Ability to manage multiple tasks and priorities in a fast-paced environment.

• Clear, professional written and verbal communication skills.

• Strong sense of ownership and follow-through.

• Willingness to be hands-on and adaptable during high-volume campus activity.

• Commitment to Success Academy’s mission and passion for creating positive, joyful experiences.