Executive Assistant
BuzzFeed is seeking an Executive Assistant to support multiple executives in our NYC HQ. The ideal candidate should have some prior relevant experience, ideally as an EA at an executive level, and be an enthusiastic self-starter with a love for organization and detail.
The EA will handle typical administrative duties like calendar management, meeting coordination, expense and travel management, guest arrangement, and more, in addition to ad-hoc tasks as needed.
The position is based in our NY office and offers competitive compensation and benefits plus an equity component. In addition, our collaborative office environment overflows with perks ranging from catered lunches and plentiful snacks to cultural initiatives like BuzzFeed Service Week and a company talent show!
Responsibilities:
- Provide high-level administrative support to multiple executives
- Manage inboxes, calendars, and contacts
- Coordinate all meetings, conference calls, and interviews
- Create a strong first impression of BuzzFeed by welcoming guests and setting them up for meetings
- Arrange all travel including itineraries and agendas
- Prepare monthly expense reports
- Successfully manage projects while prioritizing conflicting needs and managing frequent interruptions
Requirements:
- Prior related experience, ideally as an EA supporting executives
- Fluent in Google Apps, and MS Office and is comfortable using Mac computers
- Experience with expense software such as Concur a plus
- Excellent written and verbal communication skills
- Strong attention to detail
- Ability to multitask in a fast paced environment
- Ability to treat highly confidential information with care and discretion
About BuzzFeed
BuzzFeed is the leading independent digital media and tech company delivering news and entertainment content to a global audience. We have offices in 19 cities around the world and more than 1500 employees including reporters, video producers, data scientists, engineers, brand strategists, and more. We fuse hard work and fun, through a culture of experimentation, teamwork, equality, and humble confidence. As an employee, you’ll enjoy perks like office events, snacks, career development courses, and no work on your birthday! But most importantly, you’ll work with inspiring colleagues to build tools and create content that helps connect people all over the world.