Executive Assistant

The Role

We are currently seeking an Executive Assistant to provide comprehensive support to our President/Co-CEO at our New York office 5 days a week. The successful candidate will thrive in a dynamic, fast-paced environment and demonstrate proficiency in managing various responsibilities concurrently.

This role is a blend of professional and personal assistant duties, 70% professional tasks, and 30% personal assistant responsibilities. However, the exact percentage may vary depending on seasonal demands and business needs.

What You’ll Do

70% Executive Assistant

• Efficiently manage day-to-day scheduling, coordination, and meeting logistics, providing top-notch support with minimal oversight, and prioritizing tasks based on business needs.
• Proactively anticipate needs and identify potential problems, employing resourcefulness to find solutions and mitigate challenges.
• Organize and oversee all aspects of domestic and international travel itineraries, as well as manage expense reports efficiently.
• Ensure the President/Co-CEO is well-prepared for all internal and external meetings by collecting pre-read materials from internal stakeholders, developing clear meeting agendas, drafting preparation documents, and ensuring all necessary materials are readily available.
• Maintain proactive communication with the President/Co-CEO, providing constant updates and ensuring expectations are met.
• Keep the President/Co-CEO informed of any ongoing projects, emails, mail, or other correspondence.
• Foster relationships with executives and colleagues across various teams to facilitate collaboration and communication.
• Assist with various projects and company offsites as needed.

30% Personal Assistant 

• Schedule car services for all travel requirements, ensuring timely and convenient transportation arrangements.
• Manage and coordinate all personal appointments for the President/Co-CEO, optimizing their schedule for efficiency and effectiveness.
• Coordinate family arrangements, demonstrating discretion and attention to detail in managing personal (confidential) matters.
• Organize personal domestic and international travel, including accommodation and itinerary planning, while also attending to other personal tasks as necessary. (Experience with Private Charters preferred).

Qualifications

• Bachelor's degree; 5+ years' experience in an Executive Assistant role. 
• Ability to be proactive and take initiative.
• Prior experience working for a C-Suite executive or senior leader within a company preferred.
• Ability to work in a fast-paced environment, and ability to pivot at a moment’s notice.
• Highly motivated and ability to multitask.
• Excellent interpersonal and verbal and written communication skills.
• Strong administrative, planning, and organizational skills.
• Exercise good judgment in a variety of situations.
• Respect for confidentiality and discretion to properly handle sensitive information.
• Meticulous attention to detail and accuracy.
• Proven competency using G-Suite and MS Office applications
• Must be able to work 5 days a week in-office and occasionally on the evenings and weekends.

*Compensation Range: $130,000-$150,000

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