Overview

The Department Coordinator is a full-time position in Vice’s Finance team and will provide project and administrative support to the Finance team.

Responsibilities will include, but are not limited to:

Requirements:

• High School diploma is required; college degree preferred
• Minimum 3 years related experience as an Administrative Assistant or related field
• Thorough knowledge of Outlook, G-mail, MS Excel, Word and PowerPoint
• Demonstrable capability in supporting senior executives within fast moving organization
• Professional and confident style in dealing with all levels of staff (including very senior management) and 3rd parties
• Must be very organized
• Must have excellent communication skills including report/letter writing and excellent telephone manner
• Resilient and Resourceful - must be able to work effectively with the minimum of supervision
• Ability to research and source ad-hoc information independently
• Ability to plan and manage a complex schedule several months ahead of time
• Ability to maintain confidentiality
• Willingness to travel and work overtime
• Strong sense of initiative with the ability to multitask, and anticipate executive needs, using a proactive and energetic style
• Ability to thrive in a dynamic, fast-paced, deadline-driven media environment
• Proactive, flexible, self-starter with a boundary less approach to working within a team

If you require a reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs.

Disclaimers:

Equal Employment Opportunities: VICE is proud to be an equal opportunity employer that strives to create and maintain a workplace that celebrates inclusion and diversity. At VICE, we understand that inclusion and diversity is a major benefit to our employees, our readers and viewers, and our company culture. We treat all applicants and employees fairly without regard to age, alienage or citizenship status, color, disability, gender, gender identity and expression, marital status and partnership status, national origin, pregnancy, race, religion/creed, sexual orientation, arrest or conviction record, caregiver status, credit history, unemployment status, salary history, status as a victim of domestic violence, stalking and sex offenses, status as a veteran or active military service member, or any other characteristic protected by applicable law. 

VICE requires that all employees have proper authorization to work in the U.S. Should an applicant require employment sponsorship, VICE will determine, in its sole discretion, whether such sponsorship will be provided.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with the New York City Fair Chance Act or other applicable laws.

 *Qualified candidates must be able to perform the essential functions of this position satisfactorily, with or without a reasonable accommodation. The requirements and essential functions described above are not an exhaustive list and instead are meant to describe the general nature and level of work required of the job. VICE reserves the right to modify the essential functions of this position where a legitimate business exists. 

To all recruitment agencies: Unless otherwise indicated, VICE does not accept agency resumes and is not responsible for any fees or expenses related to such unsolicited resumes.