Executive Assistant to the Co-founders & VP of People

| Greater NYC Area

Want to help people get the financial protection they need — and feel confident in their choices? Policygenius is a NYC-based tech startup that makes it easy to compare and buy all types of insurance online. Since 2014, we’ve become the nation's leading insurance marketplace, raising over $52 million of venture capital and helping more than 5 million people get vital coverage for their families.

We're growing rapidly and looking for people with grit, great attitudes and creative problem-solving skills to join our powerhouse team. Come see why we’ve been voted one of INC's best workplaces two years in a row!

About the role...

Are you a people person? Do you like being on your toes in a fast-paced, ever-changing environment? Do you care about making others’ days better? We’re looking for an outstanding Executive Assistant to support our two co-founders and the VP of People, reporting into the Senior Manager of Employee Experience.

The People team is the anchor of Policygenius’ values and culture--and the Executive Assistant will play an integral role in building and maintaining that foundation! This position will keep all of the Pg trains running on time with grace and ease. We’re looking for someone who can navigate multiple competing, urgent priorities with seemingly effortless empathy and a “no job too big or small” attitude.

You will...

  • Provide professional and confidential executive support to the Co-founders and VP of People
  • Own heavy calendar management, resolve any conflicts in scheduling of appointments, and orchestrate meetings with employees and external contacts
  • Problem-solve and make judgment calls on priorities based on other calendars, projects, customer meetings, stakeholders, interviews, etc.
  • Become familiar with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
  • Support the Co-founders with management of logistics for important events (e.g., board meetings, investor presentations, VIP partner visits, leadership team offsites)
  • Manage and reconcile monthly expense reports on behalf of the Co-founders and VP of People
  • Arrange business travel, including air & ground transportation, lodging, dining reservations
  • Act as a gatekeeper and first point of contact for the co-founders and VP of People by screening emails/calls, inquiries, and requests--and managing or referring them as appropriate
  • Support the People Team on special projects and assist with administrative HR-related tasks.as needed

You have...

  • 2+ years Executive/Admin Assistant experience in a fast-paced environment; bachelor’s degree preferred
  • Relentless attention to detail and excellent time-management skills
  • Unwavering trust, constant reliability, and a strong understanding of confidentiality, on both a business and personal level
  • Outstanding written and oral communication skills to clearly and efficiently communicate with internal colleagues, as well as external partners, investors and customers
  • An upbeat, positive attitude and a welcoming, calm demeanor
  • Ability to adapt well to changing plans and priorities in an ever-evolving startup environment
  • Experience managing several busy calendars and knowledge of Google GSuite (i.e. Docs, Sheets, Calendar, Mail)
  • Drive to work independently with little direction, as well as collaboratively with many different colleagues
  • Passion for Policygenius’ mission and product and excitement about growing with a fintech startup company

You’ll get...

  • Company-paid health, dental, vision, life & disability insurance
  • 401(k) plan, FSA & commuter benefits
  • Flexible PTO
  • Training, mentorship and coaching from leadership
  • The opportunity to grow alongside a company shaking up a big, old-fashioned industry
  • Fun, diverse, open-minded coworkers
  • Dog companionship
  • Some fun surprises when you join… (Shhh… It’s a secret!)
Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • Twitter BootstrapLibraries
    • ExpressFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • PostgreSQLDatabases
    • BigQueryDatabases
    • Google AnalyticsAnalytics
    • OptimizelyAnalytics
    • SketchDesign
    • UXPinDesign
    • TableauDesign
    • MouseflowDesign
    • Respondent.ioDesign
    • Usertesting.comDesign
    • ZeplinDesign
    • PrincipleDesign
    • ConfluenceManagement
    • JIRAManagement
    • TrelloManagement
    • ClubhouseManagement
    • IterableEmail
    • LitmusEmail

Location

In the heart of the Flatiron district! Conveniently located near several NYC subway stops, the NJ Path train, and a short walk to Penn Station.

An Insider's view of Policygenius

What’s the vibe like in the office?

Think: startup meets productive adult office. The fridge is stocked with La Croix and there's usually a dog or two running around, but there's no ping pong. Everyone works hard and takes the job seriously. Strict "no chuckleheads allowed" policy. People are cool and from a really wide range of backgrounds.

Adam

Senior Product Manager

What kinds of technical challenges do you and your team face?

All of the normal challenges of building a modern (fairly cutting edge actually, if I do say so myself), scalable tech stack, just with the added twist of integrating with a bunch of fairly archaic APIs. The insurance industry historically isn't exactly a bastion of modern technology, but we're doing our darnedest to change that.

Trevor

Senior Software Engineer

What makes someone successful on your team?

Teamwork and problem-solving go a long way on my team and at Policygenius overall. I would say that individual ideas are not only supported but more importantly, encouraged. I'm consistently challenged, but always learning; our environment promotes both individual and professional growth. I'm looking forward to moving to the next level!

Masuda

Customer Success Associate

What is your vision for the company?

Our vision for Policygenius is to be the go-to consumer platform for insurance and financial protection. What Expedia did for travel, we're doing for financial protection. We're already the top platform for under-50 consumers for life insurance and disability insurance, and we're excited to expand that to new categories in 2019!

Jen

CEO

What's something quirky about your company?

So many team members have really interesting stories about their time before Pg. We’ve got trivia champions, ex-magicians, chicken bag experts, and even someone who used to be Madonna’s assistant. It’s all story-telling gold.

Justin

Chief Design Officer

What are Policygenius Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Child Care & Parental Leave Benefits
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Happy Hours
Pet Friendly
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
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