HR & Office Coordinator

| Greater NYC Area
Abacus is a fast-growing, New York City-based company reimagining the way businesses move money, beginning with the first real-time employee expense system. We're looking for an HR & Office Coordinator to manage the day-to-day operations of our office and create an amazing experience for our team. The ideal candidate will be excited to wear many hats in a hybrid role that will touch on office management, recruiting, people operations, and event management.
This position will support the local Abacus office in New York City, as well as support HR and Talent Acquisition needs across our parent organization.

What you'll do (HR-related activities, 65%):

  • Handle confidential and non-routine information with a high level of discretion, escalating information to appropriate personnel
  • Exercise good judgment when conflict arises, particularly when employee concerns are brought to your attention
  • Lead or assist in client or company events or volunteerism, including monthly, quarterly and annual activities.
  • Assist with special projects, including safety and compliance efforts, or ad-hoc projects as they arise 
  • Under the guidance of the HR Manager and direction of the Talent Acquisition (TA) Manager, assist Talent Acquisition in various recruitment efforts across all brands and locations, which may include:
  • Navigating our internal Applicant Tracking System (Lever)
  • Scheduling interviews for the TA Manager or Hiring Manager, as instructed
  • Coordinating interview emails, providing appropriate logistics and instructions based on locations or brand 
  • Greeting interviewees onsite at the NYC office
  • Obtaining and analyzing background checks, reporting feedback to the TA Manager 
  • Following up on reference checks using the standardized reference check questionnaire 
  • Dispositioning candidates or roles within Lever
  • Partnering with HR Operations and hiring managers to ensure smooth onboarding experience for new hires, and handle account and equipment needs
  • Sending out new hire welcome letter with details outlining arrival details and day one agenda 

What you'll do (office management, 35%):

  • Managing incoming and outgoing mail and deliveries, including Marketing and Sales-related events, campaigns, and promotions
  • Provide reception services, including greeting visitors, fielding incoming phone calls and managing incoming office traffic
  • Facilitate office supply, kitchen and pantry stocking
  • Organize kitchen, fridge, coffee, dishes and other food and drink related employee experiences
  • Liaise with office maintenance and cleaning service, evaluate performance quality, arrange necessary repairs and projects
  • Participate in furniture set-ups, rearranging and office moves
  • Document and keep up-to-date procedures related to office management, recruiting and people operations

What would make you a strong candidate?

  • Highly energetic, positive and enthusiastic team player with strong interpersonal skills
  • Detail-oriented problem-solver who enjoys collaborating on projects
  • Self-starter that knows how to take initiative and follow-through to get things done
  • Ability to act autonomously and with urgency
  • Strong organizational and time management skills & ability to multi-task and prioritize projects
  • Ability to maintain confidentiality and set boundaries
  • Excellent written and verbal communication
  • Strong work ethic and integrity
  • 1 year minimum experience in Talent Acquisition, Office Coordination, Executive Assistant, or other related position

If this sounds like what you’re looking for, we’d love to hear from you! Send us your resume and help us understand why you want to work at Abacus in just a few sentences.
Building a diverse and inclusive workplace is core to our values at Abacus. We welcome people of all backgrounds, experiences, perspectives, and abilities.
Abacus does not accept unsolicited resumes from recruiters and will not consider payment regarding recruiter fees.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • SqlLanguages
    • SwiftLanguages
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • ExpressFrameworks
    • Node.jsFrameworks
    • MySQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • TumblrCMS
    • WordpressCMS
    • SalesforceCRM
    • MailgunEmail
    • MarketoLead Gen

Location

Located in a neighborhood with lunch options galore and close to Bryant Park, Abacus is an easy walk to most subways and commuter trains!

An Insider's view of Abacus

What are some social events your company does?

Pancake breakfast is a big tradition at Abacus - each month a few people are picked to make the entire company a breakfast of their choosing. We also rotate members on our fun committee each quarter to plan unique outings for the whole team.

Ted

Chief Product Officer

What's the biggest problem your team is solving?

Abacus is changing the game for expense reporting software. Other platforms out there have really just digitized an old, outdated process. We're solving the problem in a different, more efficient way and really helping growing teams with a more scalable solution.

Bethany

Vice President of Marketing

How has your career grown since starting at the company?

I started my career at Abacus as a Business Development Representative. During my time here, I have had the opportunity to become the inaugural Account Manager and was then promoted to Director of Customer Success. As a small team that values people greatly, there's always an opportunity to gain exposure to new areas and to mold your own path.

Kalie

Director of Customer Success

How do your team's ideas influence the company's direction?

Team members at Abacus are willing to let their guard down and be vulnerable. This is the foundation required to create a trusting environment in which colleagues can vigorously disagree with one another. We believe this leads to better ideation and solutions.

Omar

CEO

What are some social events your company does?

Every quarter we name a Fun Committee to plan outings for the team. We’ve done axe throwing, a harbor cruise, karaoke, rooftop bars. It’s a really fun way to get to know each other out of the office.

Lenny

Content Marketing Manager

What are Abacus Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
All full-time employees are offered 100% paid medical, dental, vision, disability, and life insurance with 90% paid for families and dependents.
Life Insurance
Retirement & Stock Options Benefits
401(K)
Saving for the future is an important part of everyone's career plan, so we offer a matching contribution to help grow your nest egg
Vacation & Time Off Benefits
Generous PTO
To support employee life outside of the office, Abacus offers generous PTO, plus calendar holidays, quarterly floating holidays, partially paid paternal leave and more.
Paid Volunteer Time
Employees can volunteer up to four hours per month with the local non-profit and community organizations of their choice.
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
We support employee growth through paid continuing education opportunities, career advancement and job transfers from within.
Tuition Reimbursement
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