Human Resources Assistant

| Greater NYC Area
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Pace is a leading contemporary art gallery with locations in New York, California, London, Beijing, Hong Kong and Geneva.

We are seeking a dynamic, outgoing and detail-oriented Human Resources Assistant to provide support to our growing staff with a special focus on health and 401k benefits administration, billing and advancement. If you possess experience in these three key skills we would love to hear from you! Working alongside our Human Resources Director you will have a key role in all related HR functions as well as our developing company culture.

This position is based out of our Chelsea, New York office, with a Monday through Friday schedule and is for immediate hire. Please read the below description carefully. Only qualified candidates will be contacted.

Benefits Management

  • Track newly enrolled employees and qualifying events, prepare benefit packets and provide guidance to staff.
  • Process and track employee enrollment in insurance, 401(k), and Commuter Benefit programs
  • Review monthly benefit and administrative invoices and cross reference employee deductions to ensure accuracy, and collaborate with Payroll to ensure accurate employee deductions
  • Work closely with benefits vendors for enrollments and billing
  • Notify COBRA Administrator of newly enrolled employees/qualifying events
  • Maintain log of FMLA, PFL, Worker’s Compensation, Short Term & Long Term Disability
  • Generate monthly & quarterly benefit reports
  • Assist with annual Health & Welfare and 401(k) audits, and Open enrollment workshops

General Administration

  • Assist in tracking resume submissions and candidates interviewed
  • Prepare and send offer letters to newly hired candidates
  • Process background checks, employment verification and follow up with references
  • Create and maintain employee files in accordance with state and federal requirements (New York and California)
  • Prepare new hire welcome packs, and assist new employees in completing paperwork
  • Organize new hire orientation and training
  • Check payroll preview to ensure accuracy
  • Maintain HR reporting metrics and annual filings, including EEO and DOL reports
  • Process address changes, track vacation/sick/personal time for all employees
  • Assist with special projects and research as needed

Qualifications

  • BA Degree preferred in Psychology, Human Resources or other related fields
  • 2 years’ minimum relevant HR experience preferred, excluding internships
  • Experience working with benefits, including enrollments and billing, and knowledge of 401(k) tracking and administration
  • Strong interpersonal skills; must be able to interface with all levels of employees in a professional and poised manner
  • Must be highly organized and able to prioritize tasks as needed
  • Excellent written and verbal communication skills
  • Ability to work well in fast-paced, deadline-driven environment
  • Excellent computer skills including Microsoft Word, Excel and Outlook
  • Familiarity with ADP WorkForce Now, WageWorks or similar programs and vendors preferred
  • Familiarity with New York and California federal and state labor laws

In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

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Location

32 East 57th Street, New York, NY 10022

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