Whip Media Group’s products, including Mediamorph, TV Time and TheTVDB, offer a data-driven integrated cloud solution that empowers the world’s leading entertainment organizations to efficiently acquire, distribute and monetize their content. Together, our companies track billions of consumer actions and financial transactions that accelerate innovation for buyers and sellers of content. Whip Media Group has offices in Los Angeles, New York City and London.

Whip Media Group is looking to bring on an ambitious, resourceful and results-driven People Coordinator to partner with the People team and provide support to internal stakeholders and candidates moving through the recruitment process at WMG.

With some truly exciting HR projects in the pipeline, such as improving the new hire onboarding program, implementing a new HR/Payroll system and launching a new performance management program, this role will be involved in providing quality support, concise communication and solid customer service.

From a People Operations perspective, the People Coordinator will:

• Coordinate the onboarding process and facilitate the orientation session on day one for all new employees
  
• Be the employee's main point of contact for benefits, payroll and HR questions and issues as well as liaise with the payroll and finance teams to resolve employee issues
• Process transactions in our system (Insperity) for all employees, including but not limited to personal data changes, promotions, and transfers
• Assist with any People programs and initiatives (performance management, talent review, compensation planning, etc.)
• Keep apprised and up to date on new regulations and compliance
• Be a heavy user of our HR systems and recruitment system and become an expert for the People team and employee support
• Brainstorm and organize logistics around employee culture events, meetings, training, etc., including room reservations and technology set-up
• Process employee terminations, prepare severance packages and submit final payments, and coordinate exit process
  
• Provide administrative HR support, including preparing quarterly dashboard, generating monthly and ad hoc reports, sending employee communications and other projects as needed
• Help with internal communication and post information on Confluence (internal tool)

From a recruitment perspective, the People Coordinator will:

• Serve as the main POC for all things scheduling
  
• Partner with the internal recruitment team to ensure a stellar candidate experience at any step of the process
• Post hire reference checks and initiation of background checks
  
• Managing, editing and updating all employer branding

To be successful in that role you need:

• Bachelor’s degree in a related field
• Minimum 1-2 years as a coordinator, Administrative Assistant, and/or HRIS/Reporting supporting a fast-paced environment
• Proven excellence in customer service
• Ability to be flexible, a team player and interface professionally with all levels - internal and external
• Intermediate to advanced MS Office skills specifically in Excel (formulas, V-lookups, etc.) and PowerPoint
• Excellent verbal and written communication skills; research ability; and mathematical skills. 
• Can-do’ attitude and proactive, solution-focused individual
• Exceptional detail orientation and organization skills (with a strong sense of urgency and follow up/follow-through)
• Ability to complete routine and transactional tasks with strong attention to detail
• Connecting with people, establishing trust through authenticity

Preferred:

• Basic knowledge of payroll, stock programs, benefits, and general HR responsibilities
• Experience with HRIS systems, specifically Workday, Greenhouse and UltiPro
• General knowledge of labor laws and compliance