People Operations Coordinator
Summary of Job’s Purpose:
The People Operations Coordinator is an integral part of supporting the day-to-day functions of the People Operations team including Human Resources, Recruiting, and Office Operations.
The Position:
Human Resources:
- Manage Employee personnel files – creation, managing, and maintaining
Prepare documents related to compensation changes, promotions, transfers, employment verifications, etc.
Update all HR platforms with employee changes; maintain organizational chart and HRIS database
Process all new hire paperwork, schedule orientation, and all other administrative functions for the new hire experience
Act as first line of support for inquiries about policies, benefits, payroll and other employee relations topics
Work with the Manager, People Operations and Manager, Employee Experience to handle all administrative tasks for VISA sponsorship
Use HRIS database to prepare reports
Assist in other ad hoc projects as needed
Recruiting:
Support Director, Talent Acquisition in administrative tasks: scheduling interviews, printing and distributing resumes, distributing and collecting interview packets, greeting candidates and escorting them to the interview site
Support sourcing efforts for open roles as needed
Calendar all internal trainings related to HR or Learning & Development
Office Operations:
Assist Office Manager in daily tasks – mail distribution, delivery acceptance, conference room management, etc.
Greet all guests and alert the host when they arrive
Support in all culture initiatives
The Requirements:
Entry level position – 0-1 years’ experience
Bachelor’s degree required
Strong organization skills
Ability to multitask and pivot with the needs of the business
Customer service oriented – positive attitude a must
Discretion handling confidential information
Ability to communicate effectively with all levels of the organization from interns to executives
Act as a People Operations ambassador for both internal and external client groups
Proficiency in Microsoft Office, Google Suite & DropBox