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Recruiting Coordinator

| Greater NYC Area

About Managed by Q:

Managed by Q is the platform for office management. We help the world’s leading companies build, design, staff, and manage their workplaces. By connecting office operations teams to dedicated workplace experts and top commercial service providers, Managed by Q enables companies to create inspiring offices and deliver a great workplace experience for their teams.

Managed by Q was founded in 2014 with a vision of changing how we interact with our workspaces. Today, our team helps thousands of companies nationwide operate their offices and create an environment that inspires their teams’ best work. Empowering others and building diverse and inclusive teams are core to Managed by Q’s mission. We are committed to creating good jobs, helping small businesses grow, and enabling companies to focus on what they do best. Managed by Q is headquartered in New York, with offices in San Francisco, Los Angeles, Chicago, and Boston. Managed by Q is backed by the world’s leading investors, including Google Ventures, RRE, Homebrew, Greycroft, and Staples. If you have a love of learning, are drawn to hard problems, and want to spread opportunity within your community, we’d love to meet you.


  • Create a world-class experience for every candidate and help support the efforts to improve our employer brand
  • Manage our social media accounts, externally communicating our employer brand
  • Proactively suggest intuitive ideas and initiatives that will strengthen our employer brand
  • Schedule interviews with staff across all cities and communicate details to candidates
  • Assist in maintaining updated candidate information and feedback in the applicant tracking system (ATS)
  • Manage all aspects of candidate travel including flights, hotels, and expenses
  • Represent Managed by Q at career fairs and campus recruiting events
  • Partner with our talent acquisition team and hiring managers to support hiring initiatives
  • Identifying opportunities for improving the candidate experience and general recruiting operations


  • 1-3 years experience in an administrative or customer facing role
  • A demonstrated ability to provide the highest level of customer service
  • Excellent organizational skills
  • Impeccable attention to detail, experience in a fast-paced, ever-changing work environment while juggling multiple calendars
  • A level head and can-do attitude
  • A knack for creating a warm and welcoming environment for employees and candidates
  • Top-notch interpersonal and communication skills, comfortable interfacing with all levels within the organization
  • Strong sense of urgency and ability to prioritize
  • Comfortable communicating quickly and professionally
  • Experience working on a recruiting team and with an applicant tracking system is a plus


  • Ground floor opportunity at one of the fastest growing companies in the world
  • Competitive salary
  • Generous Stock Options
  • 401(k) with company matching
  • No cost premium option for medical and dental insurance
  • Casual dress and pet-friendly office
  • Cold brew and Kombucha on tap
  • Team lunches, happy hours and company outings
  • An insanely supportive, hardworking team, building something BIG
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233 Spring St., New York, NY 10012

What are Managed by Q Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K) Matching
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Perks & Discounts
Casual Dress
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
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