Recruiting Operations Associate

| Greater NYC Area
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Help us Build the Future of Money

Gemini Trust Company, LLC (Gemini) is a licensed digital asset exchange and custodian. We built the Gemini platform so customers can buy, sell, and store digital assets (e.g., Bitcoin, Ethereum, and Zcash) in a regulated, secure, and compliant manner.

Digital assets and blockchain technology have the power to transform the world for good. This truth, along with our core values, form the bedrock of our company and culture. At Gemini, no job is too small and no project too big as we endeavor to build the future of money. We are a mission-driven, team-based, inclusive, and determined community of thought leaders who invest in each other and the long game. Join us in our mission!


The Department: People Team

The People Team at Gemini is more than HR — we are thought partners, business influencers, and ambassadors for our company culture. Our tight-knit team is comprised of recruiters, program managers, and human resources specialists, and our job is a big one: create best-in-class processes and programs that find, grow, and retain amazing talent at Gemini. You’ll be on the ground floor of a quickly growing organization.


The Role: Recruiting Operations Associate

We’re looking for a highly organized, data-driven project manager who can help drive new operational initiatives for the talent acquisition team. As a Recruitment Operations Associate, you will assist in the creation of new programs and processes that will contribute to the efficiency and improvement of the talent acquisition process, enhance the candidate experience, and ensure compliance and consistency on the team. You will help scale these programs across the Talent Acquisition team, and finally, you will roll up your sleeves and focus on implementing these each day. 

This role is an exciting opportunity to grow your skills in operations, systems management, talent branding, reporting, and change management, all with a focus on attracting and hiring talent. As part of Gemini’s Talent Acquisition team, you’ll be part of a group who bring continual passion, entrepreneurial spirit, hustle, and diversity of thought to everything related to recruiting and staffing. 


Responsibilities: 

  • Work with the Director of Talent Acquisition to identify opportunities to improve the efficiency of the Talent Acquisition process
  • Using Gemini’s Applicant Tracking System Greenhouse, configure new features and processes designed to run simple, efficient, scalable processes related to key functions of the Talent Acquisition team, including sourcing, screening, coordinating, hiring, and reporting
  • Bring efficiency to the connection between Talent Acquisition and People Operations, ensuring smooth open channels of communication for smooth onboarding of new joiners
  • Ensure Gemini’s range of recruiting-related resources (sourcing platforms, external recruiters, ATS) are fully integrated for clean, reliable day-to-day use
  • Serve as system administrator for all talent acquisition team tech tools including our ATS Greenhouse, employment screening provider HireRight, and assorted sourcing tools.
  • Bring more visibility to how the Talent Acquisition team is performing against our goals by creating a system for reporting using data from our ATS 
  • Manage on an as-needed basis, administrative tasks associated with the hiring and onboarding process, including offer letter creation, background checks, and visa processing for incoming candidates requiring sponsorship 

Qualifications (Minimum): 

  • 2-3+ years of experience working in Talent Acquisition or People Operations with responsibilities to process creation and improvement, organization, reporting, and coordination 
  • 1-2+ years of hands on experience with the Greenhouse ATS, specifically in creating and configuring new process flows and features to improve the quality and efficiency of a recruitment team 
  • Experience in a fast growth environment where operational needs are frequently changing
  • A passion for solving problems through creating simple processes and continually seeking marginal gains in efficiency in how a team works together 
  • An understanding that a process is only as good as its adoption; a willingness to teach others new processes to help imbed them for long-term yields   
  • Exposure to some People Operations work, including onboarding and visa processing  

Qualifications (Preferred): 

  • Experience as part of a Talent Acquisition team in a highly regulated industry (e.g. Financial Services, Healthcare, Fintech etc) 
  • Ability to perform basic data analysis and migration, as well as run data quality initiatives to help create customized reports 

Our Commitment to Diversity & Inclusion

Building the Future of Money is a global mission that promises to transform lives across borders, societies, and cultures. At Gemini, we know that our success is impossible without diverse teams who represent our end users, so we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. Equal Opportunity is the Law, and Gemini is proud to be an equal opportunity workplace and affirmative action employer. If you have a disability or special need that requires accommodation, please let a member of the People Team know!

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Technology we use

  • Engineering
  • Product
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • ReactLibraries
    • ReduxLibraries
    • PlayFrameworks
    • AeronFrameworks
    • PostgreSQLDatabases
    • ConfluenceManagement
    • JIRAManagement

Location

New York, NY 10010

An Insider's view of Gemini

What’s the vibe like in the office?

Before I started, I was told that taking a job at Gemini was a great idea because of how excited everyone was to be there. After working here for more than two years, I still believe that to be true. The office is constantly buzzing with incredibly smart people who are working to build Gemini into the long-lasting business we know it can be.

Marjorie

Manager, Cash Management

How do you collaborate with other teams in the company?

A risk team is typically seen as a group that says "no”; at Gemini, establishing relationships and collaborating are key to understanding risks, which better enables us to say "yes" (or "yes, but..."). Communicating clearly and regularly, keeping things simple, and being flexible in a complex space reduces the risk of a message being lost.

Yusuf

Head of Risk

How do you make yourself accessible to the rest of the team?

Team meetings and 1:1s are necessary for communication and productivity, but the daily interactions are what really make you accessible. You need to show genuine interest in everyone professionally and personally. I make a connection with each person so they know they are welcome to stop by my desk or ask for my support outside of “scheduled” time.

Jeanine

Managing Director of Operations

How do you empower your team to be more creative?

When we start a project, I challenge my team to look outside of the finance space, to take inspiration from other creative spaces such as art, industrial design, fashion, automotive, etc., and try to translate that into a solution for our industry and users. It's important to set the tone that solutions to problems can come from anyone or anywhere.

Ty

Creative Director

What are Gemini Perks + Benefits

Culture
Volunteer in local community
Eat lunch together
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Diversity manifesto
Someone's primary function is managing the company’s diversity and inclusion initiatives
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Dental coverage for employees through Guardian PPO
Vision Benefits
Vision coverage through VSP
Health Insurance Benefits
Gemini's health insurance plan with our preferred provider Empire BCBS provides 3 plans, an EPO and 2 PPO at very little cost to employees!
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Gemini's 401(k) retirement plan through ADP offers a broad selection of stocks, bonds and international index funds to choose from.
401(K) Matching
Gemini's 401(k) matches an employee's contributions up to 5% of their base salary, with immediate vesting for matched contributions. Employees are eligible to contribute after 90 days of employment
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Company sponsored family events
We happily sponsor annual Take Your Child to Work Days.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Gemini's unlimited PTO policy allows employees to take as many days off as they need, provided they get their manager's approval.
Paid Holidays
Paid Sick Days
Gemini is generous in adding sick days on an as-needed basis.
Perks & Discounts
Casual Dress
Commuter Benefits
We offer pre-tax commuter benefits for all employees through Navia.
Company Outings
We typically host quarterly company outings - past events include baseball games and Coney Island.
Stocked Kitchen
We keep our kitchens and pantries well-stocked with snacks, soft drinks, cold brew coffee, and, of course, LaCroix.
Happy Hours
We host monthly happy hours with collaborative activities like employee presentations, trivia, Mario Kart, etc.
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Gemini hosts monthly Lunch and Learns
Cross functional training encouraged
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