Overview

Our New York Daily News office has an opportunity for a Legal Assistant.

This role performs daily administrative functions in support of the legal department and is responsible for special projects and presentations. 

Responsibilities

• Screen incoming phone calls for group of attorneys
• Maintain legal files and manage database of legal agreements and contracts
• Draft basic legal documents and correspondence
• Prepare litigation papers and exhibits and arrange for filing and service
• Arrange and schedule numerous meetings involving many top tier executives, both internal and external who may be in different divisions and time zones; maintain and update calendar;
• Develop and maintain relationships with executives and assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings and appointments
• Arrange complex logistics for multiple attendee and multiple location meetings (including webinars and slide presentation set-ups)
• Keep accurate and timely expense account records; maintain budget and billing system and follow-up on same
• Draft, type and proofread project reports, letters, memos, presentations, spreadsheets and other documents
• Coordinate travel arrangements Handle general office and administrative tasks; assist other members of the department; provide back up support for co-workers
• Conduct internet and other research as needed
• Perform department business while maintaining strict confidentiality
• Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment
• Participates in special projects and performs other duties as assigned

Qualifications

• Bachelor’s degree
• High-level proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
• 2 or more years of experience supporting a senior executive and their staff, ideally in the legal department of a large national corporate entity
• Knowledge of all basic office equipment
• Superior organizational and administrative skills, able to multitask and prioritize work, as demonstrated by previous corporate office experience
• Previous experience as an administrative assistant supporting executive-level manager in a fast-paced environment
• Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with numerous assistants and other individuals across the company
• Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision
• Demonstrated ability to assume greater responsibility as circumstances dictate
• Experience in corporate law departments and/or media industry preferred