Legal Assistant

| New York

Overview

Our New York Daily News office has an opportunity for a Legal Assistant.

This role performs daily administrative functions in support of the legal department and is responsible for special projects and presentations. 

 

Responsibilities

  • Screen incoming phone calls for group of attorneys
  • Maintain legal files and manage database of legal agreements and contracts
  • Draft basic legal documents and correspondence
  • Prepare litigation papers and exhibits and arrange for filing and service
  • Arrange and schedule numerous meetings involving many top tier executives, both internal and external who may be in different divisions and time zones; maintain and update calendar;
  • Develop and maintain relationships with executives and assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings and appointments
  • Arrange complex logistics for multiple attendee and multiple location meetings (including webinars and slide presentation set-ups)
  • Keep accurate and timely expense account records; maintain budget and billing system and follow-up on same
  • Draft, type and proofread project reports, letters, memos, presentations, spreadsheets and other documents
  • Coordinate travel arrangements Handle general office and administrative tasks; assist other members of the department; provide back up support for co-workers
  • Conduct internet and other research as needed
  • Perform department business while maintaining strict confidentiality
  • Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment
  • Participates in special projects and performs other duties as assigned

Qualifications

  • Bachelor’s degree
  • High-level proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
  • 2 or more years of experience supporting a senior executive and their staff, ideally in the legal department of a large national corporate entity
  • Knowledge of all basic office equipment
  • Superior organizational and administrative skills, able to multitask and prioritize work, as demonstrated by previous corporate office experience
  • Previous experience as an administrative assistant supporting executive-level manager in a fast-paced environment
  • Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with numerous assistants and other individuals across the company
  • Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision
  • Demonstrated ability to assume greater responsibility as circumstances dictate
  • Experience in corporate law departments and/or media industry preferred

 

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Location

4 New York Plaza, New York, NY 10004
4 New York Plaza, New York, NY 10004

Perks of working here

401(K) Matching
401(K)
Commuter Benefits
Dental
Health Benefits
Unlimited PTO
Vision
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