OVERVIEW

VICE Media is seeking an Office Assistant to assist with the day-to-d ay operations including mail, supplies and package distribution. Serve as a back up to reception and the Office Manager. This person will also pitch in with special projects including storage room organization, mass mailings, client set up and supplies procurement. 

ROLES AND RESPONSIBILITIES

• Aid in maintaining the overall appearance of the office.
• Administrative support: scans, files, copies, faxes, makes files/labels, and prepares FedEx overnights labels and messenger packages.
• Accept and sign for incoming packages and coordinate outgoing packages.
• Proactively identify and distribute mail, packages and supplies.
• Provides full backup coverage for the Receptionist during breaks, lunch, training sessions and days out of the office.
• Keep inventory of supplies, ensuring necessary supplies are available and advise on need to reorder.
• Assist with offsite storage facility management.

QUALIFICATIONS

• H.S. Diploma or GED required, College degree preferred.
• 2-3 years prior administrative experience.
• Professional, positive attitude and appearance.
• Excellent verbal and listening communication skills.
• Strong organization, prioritization, proof reading and follow-up skills.
• Ability to interact diplomatically and professionally.
• Experience with FedEx shipping
• Must be able to lift 25 LBS
• Proficient in Microsoft Outlook, Word, Excel and Apple products.