Office Coordinator

Who we are...

Great Places to work 2022 and 2023

DearDoc provides top doctors with a suite of technology and marketing tools, allowing them to run their practices more efficiently, so that they can give their full attention to their patients. DearDoc works endlessly to ensure that every practice is given whatever they need to run smoothly, and more importantly, to continuously grow with new patients. We are a passionate and hard-working team, dedicated to the 4,500+ practices who use our technology and working to innovate the healthcare space each and every day.

Working with teammates all over the world, we enjoy the autonomy and innovation of a startup environment where people rally around a shared vision, advance quickly within the company, and are invigorated by our fun, fast-paced culture. Truly…we have a LOT of fun.

We’ve been doing this since 2019 and we’d like to think we’re pretty good at it. We are always looking for people who will make us better.

We are seeking a motivated and organized Part-Time Office Coordinator to support our office operations. This role is perfect for someone looking to gain experience in a professional environment while contributing to the overall efficiency and cleanliness of our workplace.

Location: NYC Office - Part time Tuesday-Thursday in Office/ 4 hours per day / 12 hour per week

Compensation: Hourly / $20 an hour

Essential Functions & Responsibilities

• Office Cleanliness: Maintain a clean and organized workspace by regularly tidying up common areas and ensuring office supplies are in order.
• Mail Forwarding: Ensure timely and accurate forwarding of mail to the appropriate recipients within the office.
• Event Planning Assistance: Assisting the People team with any company events.
• Breaking Down Boxes and Unboxing: Assist in unpacking and disposing of shipping materials, keeping storage areas neat and clutter-free.
• Gathering Work-from-Home Equipment: Help prepare equipment for new hires, ensuring everything needed for remote work is organized and readily available
• Setting Up Laptops for New Hires: Assist in configuring and preparing laptops for new employees, coordinating with our in-house IT staff via Zoom to ensure proper setup.
• Office Organizing: Support the organization of office supplies and materials, making it easy for team members to find what they need.
• Ordering Supplies: Monitor inventory levels and assist in placing orders for office supplies as needed.
• Greeting Potential Candidates: Welcome candidates during their interviews, providing a friendly and professional first impression of our company.

Skills & Background

• Strong organizational skills and attention to detail.
• Good communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Basic proficiency in Microsoft Office and other common office software.
• A positive attitude and willingness to learn.
• Ability to think differently
• Team Player

Benefits

• Gain hands-on experience in a professional office setting.
• Flexible hours to accommodate your schedule.
• Opportunity to meet and network with professionals in the industry.

We do our best to respond to all applications as quickly as possible. We look forward to reviewing your background and please feel free to reach out with any additional inquiries to [email protected].

DearDoc, Inc. is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business needs