Office & Travel Coordinator

Realize your potential by joining the leading performance-driven advertising company!

At Taboola, we take our employees’ happiness seriously, and our office management team is a big part of that happiness. Reporting to the Regional Workplace and Experience Manager, the Office & Travel Coordinator will work on a team of amazing individuals that support our NYC headquarters of approximately 260 (and counting!) Taboolars. You’ll deliver excellent customer service while managing all day-to-day operations, maintain and organize our work environment, and create a place where employees can be productive and enjoy themselves. 

To thrive in this role, you'll need:

• 2+ years of experience as an office coordinator in a tech environment

• Experience building relationships with a range of internal departments (e.g., finance, human resources, executive teams) 

• Proven track record in sourcing and negotiating with vendors

• Hands-on mentality, belief that no task is too big or too small while prioritizing a wide variety of requests

• Passion for tackling issues in the moment and anticipating future needs, a creative and outgoing nature, and a get-it-done mindset 

• Can comfortably lift 15-20 lb items for office maintenance purposes 

• Ability to work in-person on business days 8am - 5pm (with a lunch break, of course!) 

How you’ll make an impact:

As an Office & Travel Coordinator, you’ll bring value by:

• Supporting office operations and employee experience initiatives for Taboola offices in New York, Chicago, Atlanta, São Paulo, and Mexico City

• Being the “face” of Taboola- a welcoming point of contact for employees, clients, and visitors at the reception desk

• Overseeing travel arrangements of individuals and groups in the America & LatAm regions, including flights, accommodation and ground transportation; enforce Travel Policy implementation, optimize hotel bookings and contracts to ensure the best rates.

• Keeping the office running smoothly and maintain inventory of all supplies, and our fully-stocked kitchen by building strong relationships with vendors including caterers, snack and beverage suppliers, and organize weekly kitchen orders

• Communicating with janitorial staff on a daily basis to ensure expectations for office, kitchen, happy hours, and events are met

• Partnering with building maintenance and security personnel to ensure that office needs are being met in regards to safety, guests, and traffic

• Overseeing administration budget, ensure all finances are kept up to date and expenses are properly allocated. Work closely with the finance department to reconcile office expenses and create PO’s. 

• Managing ad hoc projects and events, ranging from weekly lunches, happy hours, supporting DEI initiatives, region touchpoints and annual summer/winter parties

Why Taboola?

If you ask Taboolars what they love about working here, they’ll tell you that they’ve been empowered to realize their full potential while growing and learning from and with smart and talented people. They’ll also share more about:

• Adam Singolda, Taboola Founder and CEO says; “You can copy anything from another business but you can’t copy a company’s culture.
• Well-being: Enjoy comprehensive benefits (health, 401k, etc.), a fully stocked kitchen, and location-specific perks (gym partnerships, parking).
• Flexibility: We offer a hybrid work schedule with 3 days in-office with an option to come in more often if desired.
• Work with some of the biggest names: We work with some of the biggest names in the business. Our publisher partners include Yahoo, Conde Nast, Fox Sports, NBCU, ESPN, CBS, and E! Online. Our advertiser clients include Wells Fargo, Honda, Pinterest, Expedia and Honda.

Ready to realize your potential?

Taboola is an equal opportunity employer and we value diversity in all forms. We are committed to creating an inclusive environment for all employees and believe such an environment is critical for success. Employment is decided on the basis of qualifications, merit, and business need.

Learn more about #TaboolaLife on LinkedIn, Facebook, Instagram, X, YouTube, & the Taboola Life Blog.

About Taboola

Taboola empowers businesses to grow through performance advertising technology that goes beyond search and social and delivers measurable outcomes at scale.

Taboola works with thousands of businesses who advertise directly on Realize, Taboola’s powerful ad platform, reaching approximately 600M daily active users across some of the best publishers in the world. Publishers like NBC News, Yahoo, and OEMs such as Samsung, Xiaomi and others use Taboola’s technology to grow audience and revenue, enabling Realize to offer unique data, specialized algorithms, and unmatched scale.

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