Overview

VICE+ NA is the revenue division of VICE Media in North America, working with all VICE business lines across the company. We are looking for an Administrative Assistant to provide administrative support to the VICE+ executive leadership team, in and in the process learn about how a media company generates revenue. The role will be extremely demanding, fast-paced and extremely rewarding for the right individual.

Responsibilities

• Manage travel, calendar scheduling and expenses for 5 SVPs
• Ensure each SVP has a manageable meeting schedule, actively moving meetings around, coordinating with other attendees and securing rooms as necessary
• Master IT equipment throughout the office
• Understand our room booking system, and be able to book a room and negotiate with other assistants and coordinators for rooms, as necessary
• Master all systems, including Concur, Salesforce, Domo and others to help SVPs get access to information
• Book travel and secure accommodations (airfare, hotels, cars, etc.)
• Handle all expenses, including uploading receipts and making sure project codes are correct; track each SVPs T&E budget
• Partner with department coordinators/assistants to set-up logistics for departmental staff meetings

Requirements & Skills

• A minimum of 2+ years experience in a professional environment
• Experience at a media company and/or advertising agency, as well as supporting senior level executives, not required but a plus
• Stellar organizational skills and the ability to prioritize work
• Perseverance and positivity
• Incredible attention to detail
• Excellent interpersonal skills (written, phone and in-person)
• The ability to digest and implement feedback
• Experience and comfort in working in a very dynamic environment and the ability to handle constantly changing priorities and deadlines across multiple leaders
• Solid experience with G-suite, Keynote, Concur and Microsoft Office
• Ability to exercise discretion and confidentiality with sensitive company information
• Knowledgeable and passionate about all facets of VICE, media, and global youth culture

If you require a reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs.

Disclaimers:

Equal Employment Opportunities: VICE is proud to be an equal opportunity employer that strives to create and maintain a workplace that celebrates inclusion and diversity. At VICE, we understand that inclusion and diversity is a major benefit to our employees, our readers and viewers, and our company culture. We treat all applicants and employees fairly without regard to age, alienage or citizenship status, color, disability, gender, gender identity and expression, marital status and partnership status, national origin, pregnancy, race, religion/creed, sexual orientation, arrest or conviction record, caregiver status, credit history, unemployment status, salary history, status as a victim of domestic violence, stalking and sex offenses, status as a veteran or active military service member, or any other characteristic protected by applicable law.

VICE requires that all employees have proper authorization to work in the U.S. Should an applicant require employment sponsorship, VICE will determine, in its sole discretion, whether such sponsorship will be provided.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with the New York City Fair Chance Act or other applicable laws.

• Qualified candidates must be able to perform the essential functions of this position satisfactorily, with or without a reasonable accommodation. The requirements and essential functions described above are not an exhaustive list and instead are meant to describe the general nature and level of work required of the job. VICE reserves the right to modify the essential functions of this position where a legitimate business exists.

To all recruitment agencies: Unless otherwise indicated, VICE does not accept agency resumes and is not responsible for any fees or expenses related to such unsolicited resumes.