Events and Office Coordinator

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Join our growing team at Vetcove, and help us transform how veterinarians buy the supplies they need to keep America's pets healthy. Vetcove's eCommerce and mobile platforms enable veterinary practices to compare and buy from all of their vendors in one place. Our community of more than 17,000 veterinary hospitals employs tens of thousands of veterinarians, and delivers care to many millions of animals every year across all 50 states. We’re a growing team on a mission to modernize the $50B+ animal health industry. Simply put, Vetcove helps veterinary organizations spend more time giving care, and less time shopping and comparing across vendors to supply their practices. Vetcove is a Y Combinator and venture-backed growth stage company with notable investors in Silicon Valley and NYC. We're looking for exceptionally talented and passionate people to join our growing team. 

About the position

We’re looking for an Operations Coordinator who has a can-do mentality and excellent communication skills. When you're faced with a challenge, you're rolling up your sleeves and determining how to solve it. You are also a team player who thrives on working collaboratively with both internal and external teams. 

What you’ll do

  • Coordinate internal and external meetings

  • Be the point of contact to repair laptops, and grant software permissions 

  • Help plan out bi-annual retreats 

  • Oversee cultural and team building events to maintain a happy and professional workplace; assisting with event preparation

  • Order onboarding supplies, analyze expenses, and other employee materials 

  • Act as a liaison between any vendors 

  • Assist with new hire onboarding, including scheduling trainings and creating onboarding materials 

  • Run point on preparing for conferences and other in person meetings and events 

  • Handle sensitive documents and records with a high level of confidentiality

  • Serve as a go-to resource for all employees

  • Assist in ad-hoc administrative tasks

You should have

  • Bachelor’s Degree

  • 1-3 years of relevant administrative experience

  • A positive and outgoing attitude

  • Proficiency with Microsoft Office and related technologies

  • Strong initiative and the ability to work independently

  • High-level of resourcefulness, confidence, and problem-solving skills

  • An organized and meticulous to work, with proven ability to handle multiple tasks at a time

  • Strong verbal and written communication skills

  • Excellent time management skills 

  • A willingness to take on any task or challenge, great or small 

  • Personable and professional demeanor

Benefits

  • 100% remote within the USA

  • Medical, Dental, and Vision Insurance

  • Automatic 401k contribution

  • Employee referral program

  • At home office set up 

  • Bi-annual company retreats 

  • Open vacation policy 

  • Equity

  • Monthly team events

Please note we are unable to sponsor work visas at this time.

Vetcove is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. We are dedicated to providing a work environment free from discrimination, harassment, and retaliation. It is our policy to provide equal employment opportunity to all applicants in accordance with all applicable laws and regulations. If you require accommodations during the application or interview process, please let us know and we will make every effort to accommodate your needs.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • TypeScriptLanguages
    • PandasLibraries
    • ReactLibraries
    • ReduxLibraries
    • React Native Libraries
    • DjangoFrameworks
    • PostgreSQLDatabases
    • RedisDatabases
    • ElasticsearchDatabases
    • AsanaManagement
    • BasecampManagement
    • IntercomCRM

Location

New York, NY

An Insider's view of Vetcove

What are some social events your company does?

There’s always something fun brewing for the Vetcove team! Whether we’re bowling, or playing mini golf, we enjoy spending time together. To get everyone involved, we’ve hosted virtual gatherings to play games, make cocktails, and paint! Team dinner and boozy brunch are fan favorites for the CX team, but of course, I enjoy our retreats most of all!

Jen

Head of Customer Experience

How does the company support your career growth?

At Vetcove, employee happiness is a priority, and with that comes regular check-ins to ensure you feel appropriately challenged and have continuous space to grow. Leadership is always more than happy to help you take on exciting new responsibilities. My day-to-day now looks very different versus six months ago, and it all happened so organically!

Felicia

Product Manager

What makes someone successful on your team?

Creativity, grit, and a sense of humor. We’re constantly pushing the envelope in an industry that has never seen a company as bold or as innovative as Vetcove. All this greenfield work means we’ll run into obstacles and take some wrong turns. What matters most is that we can adapt, overcome, and find the humor in them!

Pat

Head of Strategy

What are Vetcove Perks + Benefits

Culture
Open door policy
OKR operational model
Team based strategic planning
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental insurance
Vision insurance
Health insurance
Financial & Retirement
401(K) matching
Company equity
Vacation & Time Off Benefits
Unlimited vacation policy
Paid holidays
Office Perks
Home-office stipend for remote employees
Professional Development Benefits
Lunch and learns
Promote from within

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