We are looking for an Executive Administrative Assistant to support and partner with the CEO and Chief of Staff to the CEO at Conductor. This person will handle a wide range of administrative and executive support related tasks.  This person will also be extremely proactive, organized, flexible, and enjoy the administrative challenges of supporting a fast-paced executive.
Crucial to this role is the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, resourceful, and efficient, with a high level of professionalism and confidentiality. Equally important is strong business acumen, strong written and verbal communication skills, strong decision-making ability and attention to detail.

Key responsibilities include:

• Manage the CEO’s personal and professional calendar, prioritizing requests and coordinating meetings with internal team members and external customers and board members
• Compile and reconcile expense reports
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation, visas) and itineraries 
• Coordinate logistics for senior executive visitors & interviews
• Confidently and discretely work with confidential and high-priority information
• Coordinate schedules and logistics for leadership team and company events including board and all-hands meetings and offsites
• Professionally handle incoming phone calls
• Conceive and organize company events such as catering for client meetings, company events, dinners, offsite meetings, and retreats
• Place lunch orders, arrange deliveries
• Maintain executive contact list
• Establish productive relationships with C-level executives to work as collaboratively as possible
• Partner with the Facilities to make sure conference rooms are clean and in good condition for meetings, make sure snacks and food is always plentiful and properly arranged
• Conduct research as needed in support of CEO

Skills, Talents, Experience you will need:

• 5+ years of experience in similar or related roles supporting C-Suite leaders
• Experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
• Strong attention to detail and natural desire to make things organized
• Proven experience prioritizing multiple projects, assignments and maintain deadlines.
• Demonstrably high levels of integrity and discretion
• Proficiency with GSuite
• Self-starter attitude – ability to work in ambiguous environment with minimal direction
• Ability to deal with change without frustration, a positive and upbeat attitude and lots of enthusiasm. 
• Exhibits professionalism and composure in stressful situations and in meeting short deadlines
• In office presence required (NYC office)