Executive Assistant- Business Development

| Greater NYC Area
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About TrialSpark

TrialSpark is a technology-driven drug development company that runs end-to-end clinical trials, focused on bringing new treatments to patients faster and more efficiently.

The biggest bottleneck in bringing new treatments to patients is the clinical trial. On average, getting a drug through the trial process takes nearly a decade and frequently costs $1B+. To combat this industry problem, TrialSpark has built a technology platform that optimizes all aspects of a clinical trial, enabling more efficient trial design, faster trial completion, and higher trial data quality.

TrialSpark recently raised their Series C, and is putting the capital to work by  in-licensing and co-developing drug programs through in-house development, joint ventures, and NewCos. Together with doctors, patients, and communities, TrialSpark is working to develop the treatments of tomorrow.

About the Position

As the Executive Assistant to the Business Development team, you’ll support our VP of BD & Investments and other members of the BD team. The team (~8 people) is focused on generating new business and investments for TrialSpark. Their daily schedules require coordination for high-priority internal and external meetings. You will be responsible for planning meetings with law firms, investment partners, pharmaceutical companies, biotech companies, and a diverse set of strategic partners, globally. You’ll anticipate and resolve the team’s administrative and operational needs before they even arise, ensuring your team is able to fully focus on their core roles. You’ll do this by:

  • Managing a range of administrative duties including coordinating multiple calendars, organizing client and advisor meetings (primarily virtual for now, but will include in-person meeting planning in the future), and arranging travel and accommodation
  • Organizing internal and external events and conferences
  • Working on ad hoc organizational projects for the BD Team as required 
  • Being available “on-call” as needed (evenings and weekends for urgent matters)

Relevant Experience

Key qualifications for this role include:

  • Undergraduate degree or higher in a relevant discipline
  • 5 years+ experience providing support to senior leadership, while navigating multiple stakeholders in a fast-paced environment; meaningful experience liaising with executive teams is required
  • Extensive experience collaborating with external executive assistants 
  • Professional correspondence style for internal and external communications
  • Well-organized, self-starter with a “can do” attitude: This role will involve lots of multitasking and you’ll regularly be called upon to use your initiative
  • Tact, diplomacy, and discretion: You’ll be working across all teams and will potentially be privy to sensitive information
  • Speed and sense of urgency: It is crucial that our work be done quickly and with a sense of urgency, without sacrificing quality
  • Excitement for the mission: We’re passionate about bringing medical treatments to patients faster, and think it’s important you are too
  • Kind, thoughtful, and low ego: We look for folks who have these attributes, as we think they are key contributors to a great company culture

You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Technology we use

  • Engineering
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • ReduxLibraries
    • FlaskFrameworks
    • PostgreSQLDatabases

Location

Our office is located in Manhattan, near the Empire State Building. The area is lively and has great food and transportation options!

An Insider's view of TrialSpark

What are some social events your company does?

We believe in healthy living! We organize regular team exercise classes as a company!

Frank Wu

Product Manager

How do you empower your team to be more creative?

We believe in presenting problems, not solutions, to the team. Our job is to align the team on company goals and issues, and allow the team to work creatively to solve them. We believe team autonomy fosters creativity and a healthier culture.

Linhao Zhang

CTO

What are TrialSpark Perks + Benefits

TrialSpark Benefits Overview

Trialspark is nothing without its employees, so they are well taken care of! We offer comprehensive benefits that span from insurance to 401ks, with added perks like a pet-friendly office. Come meet our office dog, Rosie!

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
We have a monthly transportation subsidy!
Company Outings
Yearly retreat and holiday party, regular team events and outings!
Game Room
Super Smash Club every Friday!
Stocked Kitchen
Happy Hours
Pet Friendly
Come meet our office dog, Rosie!
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
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