Executive Assistant

| Greater NYC Area | Hybrid
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Background

Trialspark is a technology company that brings new medical treatments to patients faster by reimagining the clinical trial process.

Today, a clinical trial can cost more than $100M and take 10 years to complete, bottlenecking the development of new treatments for patients. We’re fundamentally changing how trials are run, rethinking the trial process both from a technology and operational perspective. To achieve this, we’re bringing together talent from top technology, service, and healthcare companies to work side by side.

Talent is critical to Trialspark’s mission and success. Improving clinical research is one of the most impactful problems to be working on, and it requires the best and the brightest. We’re a team of mission-oriented, ambitious, yet humble individuals working in a dynamic space and growing fast.

Job Description

As an Executive Assistant, you’ll support our CEO and other members of our leadership team. You’ll anticipate and resolve our administrative and operational needs before they even arise, ensuring your clients are able to fully focus on their core roles. You’ll do this by:

  • Managing a range of administrative duties including dealing with correspondence, managing calendars, organizing meetings and appointments, and arranging travel and accommodation
  • Improving existing internal processes and operations and putting in place new ones where needed
  • Organizing internal and external events and conferences
  • Working on ad hoc projects as required
  • You will also be expected to perform on-call duties (some evenings and weekends)

Relevant Experience

Key qualifications for this role include:

  • Undergraduate degree or higher in a relevant discipline
  • 5 years+ experience providing support to executives in a fast-paced environment
  • Well-organized, self-starter with a “can do” attitude: This role will involve lots of multitasking and you’ll regularly be called upon to use your initiative
  • Tact, diplomacy, and discretion: You’ll be working across all teams and will potentially be privy to sensitive information  
  • Excitement for the mission: We’re passionate about bringing medical treatments to patients faster, and think it’s important you are too
  • Kind, thoughtful, and low ego: We look for folks who have these attributes, as we think they are key contributors to a great company culture

You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Technology we use

  • Engineering
  • Product
  • People Operations
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • ReduxLibraries
    • FlaskFrameworks
    • PostgreSQLDatabases
    • LookerAnalytics
    • FigmaDesign
    • MiroDesign
    • ConfluenceManagement
    • Google DriveManagement
    • Google DocsManagement
    • JIRAManagement
    • SlackCollaboration
    • ZoomCollaboration

Location

Our office is located in Manhattan, near the Empire State Building. The area is lively and has great food and transportation options!

An Insider's view of Formation Bio

What’s the vibe like in the office?

The space is very open which makes it easy to collaborate and engage with different teams across the organization. People are very welcoming, supportive, and friendly. There is always a variety of different food and drinks available in the kitchen, in addition to foods that co-workers bring in for everyone to taste!

Joseph Frappaolo

IT Support Technician

What projects are you most excited about?

The project that excites me most is our new hire onboarding program because of the impact it will have on our company. Though we have a robust onboarding program in place already, we have the opportunity to think creatively about how to make the experience even better for our new hires, from the moment they accept our offer.

Erin Siegel

Senior People Operations Manager

How has your career grown since starting at the company?

I started working at Formation Bio in July of 2018. I joined the company as a Clinical Research Coordinator and was allowed to grow and adapt into new roles as the company's business model shifted. I transitioned into working as a Clinical Trial Associate after a couple of years, and now have over a year of experience as a Clinical Project Manager!

Gurpreet Singh

Clinical Project Manager

How has your career grown since starting at the company?

Formation Bio has given me the opportunity to take ownership over big projects and work streams, allowing me to have an impact on key functional business areas.

Maya Dongier

Senior Accounting Manager

What are Formation Bio Perks + Benefits

Formation Bio Benefits Overview

Formation Bio is nothing without its employees, so they are well taken care of! We offer comprehensive benefits that span from insurance to 401ks, with added perks like a pet-friendly office. Come meet our office dog, Rosie!

Culture
Open door policy
Open office floor plan
Employee resource groups
Hybrid work model
Flexible work schedule
Diversity
Mandated unconscious bias training
Diversity employee resource groups
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental insurance
Vision insurance
Health insurance
Life insurance
Financial & Retirement
401(K)
Company equity
Pay transparency
Child Care & Parental Leave Benefits
Generous parental leave
Vacation & Time Off Benefits
Unlimited vacation policy
Paid holidays
Paid sick days
Office Perks
Company-sponsored outings
Yearly retreat and holiday party, regular team events and outings!
Free snacks and drinks
Company-sponsored happy hours
Fitness stipend
Home-office stipend for remote employees
Mother's room
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Continuing education stipend
Virtual coaching services

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