The Job

Data loss can be devastating. Whether it’s caused by human error, bad code, rogue integrations, or malicious intent; all companies are at risk. OwnBackup is the #1 data backup, archiving, and sandbox seeding app on the Salesforce AppExchange. With over 2,000 customers, we are ranked #25 on Financial Times’ list of America’s fastest growing companies, and have raised $100 million in venture funding.

Currently we are looking for a high performing Executive Assistant to support the CEO. The ideal candidate will have a track record of managing high volume schedules in a fast paced environment while managing many other tasks simultaneously in a supportive role to busy senior level leaders.

Your Day-to-Day Role

• Act as the point of contact for the CEO, and provide administrative support including logistics, managing professional interactions, communications, Board and Committee management.
• Manage multiple calendars to accommodate shifting priorities; ensure all parties impacted by required changes are treated with courtesy and professionalism.
• Manage weekly/monthly/quarterly calendar invites for various internal and external meetings.
• Experienced scheduling for multiple people in different time zones
• Create and maintain daily schedules, car service requests, travel itineraries and process expense reports.
• Liaise cooperatively and professionally with all levels of the organization including the employee staff and outside professional contacts.
• Flex into different responsibilities with ease, from working with high level professionals as a point of contact to facilitating and greeting at events. 
• Ensure that workflow is handled in an organized manner for maximum efficiency. 
• Compose and prepare various correspondences, typically in fast-paced situations and under tight deadlines. 
• Ability to align globally with the administrative team, communicating expectations of the HQ
• Manage company operations paperwork, ensuring documentation is up to date and accurate
• Take minutes of meetings as required
• Support office facilities needs as required (such as event planning and organization, as well as layout and organization)
• Be proactive in anticipating needs of the executives and internal/external clients
• Assist the executive team with AdHoc projects as needed

Your Work Experience

• The ideal candidate will have 4 years of previous experience supporting a C Suite Executive who is also a detail-oriented multi-tasker who is always professional, customer service oriented and welcoming in a fast‐paced environment. This individual must be aligned to the dimensions of the function as no job is too big or too small.
• Strong typing skills, at least 80 WPM
• Highly communicative interpersonal skills both written and verbal.
• Superior organizational abilities that are deadline oriented.
• Ability to multitask and autonomously prioritize assignments
• Ability to handle confidential and sensitive information with professionalism and discretion. 
• Flexible, organized, self-starter, and extremely detail-oriented – able to seek out answers and resources on own. 
• Proficient in google office, Word, keynote, Excel and PowerPoint is a plus. 
• Ability to work well under limited supervision in a fast-paced environment

Important Details

This is a full time position. The ideal candidate will work out of our New Jersey office to maximize interaction with business.

Here at OwnBackup, culture is as important as results, and a key part of our culture is our differences. As we scale to help all types of companies protect precious data, our team must reflect the diversity we serve. OwnBackup is an Equal Opportunity Employer and we believe that every employee in the company brings a unique perspective that they can and should contribute in order to make an impact every day. We strive to be one team, one culture, and one family that builds trust through transparency. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status or disability status. OwnBackup will consider qualified applicants with criminal histories in a manner consistent with applicable law.

A Bit About Us

Have a look at our market opportunity and read through the AppExchange reviews to get to know OwnBackup a little better. Founded in 2015, OwnBackup is backed by top-tier venture capital firms and Salesforce Ventures. The company has experienced 100% y/y growth, establishing early market dominance in a big addressable market. To put it in perspective OwnBackup has 2k customers and nearly all of Salesforce 150k customers are a potential fit to use our products. Given the company’s vision to be the leading Cloud Data Protection Platform, there are also plans to expand into other SaaS ecosystems in the company year.