Dotdash is searching for an Executive Assistant to support our Finance executive team. The role is ideal for a go-getter who can be flexible and nimble in our fast-paced, high-growth digital media company. This role is responsible for maintaining multiple calendars, scheduling meetings with internal and external parties, coordinating travel, and tending to any other needs that pop up regularly. This role reports into the Executive Assistant Lead.

About Your Contributions

• Expertly manage day-to-day workflows, providing best in class support throughout back-to-back meeting days; often with little oversight and making judgements based on known priorities to the leaders you support
• Proactively check in, anticipating needs and offering to take things over
• Manage multiple calendars, scheduling all meetings and personal engagements with expert finesse, and overseeing them through to completion
• Clearly communicating calendar shifts to executive’s guests/internal stakeholders
• Attend meetings when needed and take notes on follow up items to track and help drive completion of key deliverables and follow up on outstanding items
• Coordinate all travel arrangements including booking airfare, hotels, transportation, and reservations for multiple executives 
• Compile and submit monthly expense reports, managing receipts and other documentation, while adhering to corporate policies on T&E
• Maintain relationships with Dotdash’s most important external stakeholders, communicating with them over multiple channels 
• Stay up-to-date on company happenings and priorities, keeping your finger on the pulse of the organization's needs
• Act as a strategic partner to your leaders in helping to drive the company forward
• Assist in ad-hoc projects; events, team outings, socials, onboarding on an as-needed basis

About You

• Experience in an Executive or Administrative Assistant role 
• Proven technical capabilities in Apple iOS and G-Suite; Concur, Egencia and related systems are a plus
• Attention to detail and strong organizational skills are core talents of yours
• You have a natural sense of calm under pressure
• You thrive when you find solutions to tough problems
• Able to anticipate needs and work autonomously without much direction but also a team player
• You are the gatekeeper at all times 
• You possess an innate drive to delight and exceed expectations

About Us

Dotdash's vibrant brands help over 100 million users each month find answers, solve problems, and get inspired. Dotdash is among the largest and fastest growing publishers online, and has won over 50 awards in the last year alone, including Digiday's 2020 Publisher of the Year. Dotdash brands include Verywell, Investopedia, The Balance, The Spruce, Simply Recipes, Serious Eats, Byrdie, Brides, MyDomaine, Lifewire, TripSavvy, Liquor.com, and TreeHugger.

Please be aware of fraudulent recruiters offering opportunities at Dotdash. Note that any correspondence with a member of the Dotdash recruiting team will come from a @dotdash.com or a [email protected] account belonging to a Dotdash Recruiter. If you are in conversations for a job opportunity and wish to confirm its validity, please reach out directly to [email protected]. 

Dotdash embraces inclusivity and values our diverse community. We are committed to building a team based on qualifications, merit and business need. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.