Vimeo is looking for an experienced Executive Assistant to support executives on our leadership team. The ideal candidate has experience working in fast-paced environments that require a high degree of professional integrity. Executive Assistants at Vimeo are intuitive and resourceful, and are fueled by organizational excellence and a love of perfecting the smallest detail. If you are an exceptional communicator and have a knack for building relationships quickly, this may be the role for you.

What you’ll do:

• Coordinate internal and external meetings
• Manage ever-changing calendars, including booking and managing conference rooms
• Coordinate travel arrangements
• Process expenses through Oracle, ensuring that they are compliant with company policy
• Manage, organize, and safeguard confidential material, displaying the utmost level of discretion and ethical standards
• Coordinate internal and external events, including team presentations, thought-leadership events, and off-site team trips
• Partner with other internal Executive Assistants to ensure smooth day-to-day communication and organization

Skills & knowledge you should possess:

• 2+ years experience providing administrative support to multiple executives
• 2+ years experience coordinating travel logistics on behalf of multiple executives
• 2+ years of calendar management and expense report management for multiple executives
• High proficiency with Google Suite and MS Office
• Expert at balancing competing priorities, with the ability to anticipate needs and stay one step ahead
• Outstanding written and verbal communication skills and exceptional follow-through
• Thoughtful about problem-solving and demonstrates mature judgment in difficult or complex situations
• Trustworthy and treats all company matters with discretion
• Comfortable with change