Order.co
Order.co is a spend efficiency platform with a mission to simplify buying for businesses.
New York, NY
Hybrid

Executive Assistant

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Company Description

Recently named one of Built In's 2022 Best Places to Work, Negotiatus is the only end-to-end spend management solution that empowers finance and operations teams to seamlessly control and manage 100% of their company’s spend on one powerful, easy-to-use SaaS platform designed with the end-user in mind.

Our platform oversees tens of thousands of orders per month, many millions in spend, and thousands of users. We’ve grown quickly since our founding in 2016 with the help of great investors and customers and are looking to continue that trajectory.

Job Description

We’re looking for a hard-working and highly organized Executive Assistant to provide administrative support for our Founder and Chief Executive Officer. The ideal candidate will be experienced in providing strong c-level support within a dynamic, fast-paced environment. The Executive Assistant will be responsible for everything from calendar management and travel coordination to assisting with various projects and tending to daily needs as they arise. The individual in this role must possess a strong sense of urgency and exhibit professionalism, proactivity, and resourcefulness while handling matters in a timely manner.

Responsibilities

  • Proactively manage the CEO’s complex, ever-changing calendar with strong attention to accuracy and detail
  • Strategically schedule in accordance to productivity and anticipate the need to re-prioritize as necessary
  • Act as day-to-day timekeeper, ensuring CEO is prompt, on time, and prepared for all meetings
  • Assemble materials as needed for high priority meetings
  • Own full travel logistics, including booking transportation, hotels, itinerary, etc.
  • Support in taking notes for necessary meetings and conduct follow-ups as appropriate
  • Manage expense reporting on behalf of CEO
  • Handle ad hoc projects and requests as they arise

Qualifications

  • 2 - 3 years of executive assistant, administrative/personal assistant, or similar experience managing and supporting a C-level executive
  • Must have discretion and sensitivity toward confidential information
  • Have a keen attention to detail, especially when it comes to written communications, scheduling, and projects
  • Ability to work independently in a fast-paced environment while remaining poised and composed under pressure

Additional Information

  • A competitive compensation package including stock options as well as rewards for tenure and department milestones
  • Flexible time off and remote work policies
  • Robust medical, dental, vision, and wellness benefits, including subsidized child care
  • Employer-sponsored 401(k)

Negotiatus is an equal opportunity employer. Applicant’s qualifications are considered without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other basis prohibited by law.

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What are Order.co Perks + Benefits

Order.co Benefits Overview

We offer a robust set of perks and benefits with our team members' well-being at the forefront of all decisions we make.

While we are headquartered in NYC, 50% of us work remotely across 30 US states! Both remote teams and those with access to an office are offered a work from home stipend to equip their home offices with the things they need to do their best work from anywhere!

For those that do work in the office, we offer Commuter Benefits, unlimited nitro cold brew, and a fridge stocked with the team's favorite snacks.

In addition to our table-stakes medical, dental, & vision offerings, we offer memberships to Gympass and Talkspace. For the team's retirement planning needs, we provide pre- and post-tax 401k plans with an employer match!

And finally, birthing and non-birthing parents are eligible for childcare benefits and our generous parental leave policy from day one.

We strive to empower Order.co employees by creating an atmosphere of continuous professional development. We have developed a program of training courses; online learning; and other activities to fulfill both employee and organizational goals, and we're just getting started!

For anything that team members are interested in learning outside of what we offer, we provide an annual learning stipend!

Culture
Volunteer in local community
The Order.co team has volunteered with the Black Mental Health Alliance, New York Restoration Project, and the Adina's Angels Fund. We are continuously building new volunteer opportunities!
Partners with nonprofits
Order.co partners with diverse non-profits such as the Black Mental Health Alliance, New York Restoration Project, and the Welles Remy Crowther Charitable Trust.
Open door policy
OKR operational model
Team based strategic planning
Open office floor plan
Employee resource groups
Employee-led culture committees
Hybrid work model
Employee awards
Flexible work schedule
Remote work program
Diversity
Documented equal pay policy
Mandated unconscious bias training
Diversity manifesto
Mean gender pay gap below 10%
Diversity employee resource groups
Hiring practices that promote diversity
Diversity recruitment program
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Order.co will match up to 4% of each paycheck, dollar for dollar, with no vesting.
Company equity
Performance bonus
Charitable contribution matching
Child Care & Parental Leave Benefits
Childcare benefits
Generous parental leave
Family medical leave
Company sponsored family events
Fertility benefits
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
Paid volunteer time
Paid holidays
Paid sick days
Flexible time off
Bereavement leave benefits
Office Perks
Commuter benefits
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Pet friendly
Fitness stipend
Home-office stipend for remote employees
Mother's room
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Continuing education stipend
Customized development tracks
Paid industry certifications

Additional Perks + Benefits

Our executive leadership team is passionate about ensuring our employees have access to meaningful perks and benefits including parental leave, mental health resources, and flexible remote work opportunities.

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