Executive Assistant

| Greater NYC Area
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About Rent the Runway:

Rent the Runway is disrupting the $1.7 trillion global fashion industry by introducing clothing rental as a utility in women’s everyday lives and empowering women to feel like their best selves everyday. We have pioneered the Closet in the Cloud and believe that every person globally will soon have a subscription to fashion. Since our launch in late 2009, we have raised $190M from top-tier investors and built one of the most beloved brands on earth. We are proud to be both a profitable and high-growth business, with a loyal 6MM-strong customer base who share the experience of renting as being empowering and smart.

Our 1000+ employees have a revolutionary spirit that permeates our culture. We’ve built - proprietary technology, a one-of-a-kind reverse logistics operation, stores of the future, a viral brand, relationships with hundreds of fashion brands - and we are obsessed with continuing to game change our customer experience. We are also trying to revolutionize entrepreneurship itself - proving that diverse teams produce outsized impact. The Rent the Runway Foundation, which our two co-founders launched together in 2015, helps tens of thousands of female entrepreneurs build and scale their own businesses with the mission of founders more clearly representing the demographics of this country.

Position Overview:

In this position you will assist key executives at Rent the Runway, providing administrative support in all day to day needs. You will enable some of the company’s most valued leaders to be more efficient by keeping them organized, prepared and on time. You will also have the opportunity to deal with a diverse group of important executives internally and externally, acting as a key representative of the RTR brand.

You are the right fit for this position if you are incredibly organized, passionate about Rent the Runway, proactive and scrappy. To be successful in this role, you must be able to work well under pressure, thrive in a fast paced environment, juggle lots of projects and deadlines at once, and have a proven track record as a stellar executive assistant in a similar work environment.

Responsibilities:

  • Provide administrative support to multiple executives
  • Manage all aspects of executives’ calendars and schedule including: conference calls, appointments, meetings, travel, transportation, etc.
  • Create and implement a follow up system on all outstanding scheduling and miscellaneous issues
  • Act as a liaison with other departments and outside partners, including other high-level executives and business leaders, board members, vendors, etc.
  • Understand business and executives’ priorities and act accordingly, using best judgement as to which calls need to prioritized, which meetings cannot be moved, etc.
  • Support communication, organization and general business needs as necessary, creating and maintaining documents, folders, filing systems, databases, etc.
  • Support creation and distribution of presentations/materials for meetings
  • Handle business expenses, including reconciling corporate card accounts and creating/ submitting expense reports
  • Coordinate catering for exec, board & company meetings / occasional larger scale RTR events as well as meals / coffee for executives on a regular basis
  • Work independently and within the EA / RTR team on special and ongoing projects when necessary (i.e. lunch and learns, external and RTR Board meetings, retreats, business dinners, etc.)

Qualifications:

  • Bachelor’s degree and 3-5 years of prior administrative experience
  • Relevant work experience in a startup, ecommerce and/or technology based company preferred, or company with similar pace and structure
  • Strong interpersonal skills & the ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
  • Proven ability to thrive in a fast paced environment and demonstrate ability to juggle multiple competing tasks, deadlines, personalities, long and short term projects, etc.
  • Must be able to interact and communicate with individuals at all levels of the organization including senior executives, board members, etc.
  • Extreme attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
  • Must be forward thinking and constantly one step ahead
  • Must be able to appropriately handle confidential information and use best judgment for sharing information
  • Proficiency in: word processing, spreadsheets, database and presentation software (Outlook, Word, Gmail, PowerPoint, Google Docs, etc.)
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Location

10 Jay Street , Brooklyn, NY 11201

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