VTS
We are changing the way that Commercial Real Estate operates on a day to day basis. Join us!
New York City, NY

Executive Assistant

Sorry, this job was removed at 2:03 p.m. (EST) on Friday, June 15, 2018
Find out who's hiring in Greater NYC Area.
See all Operations jobs in Greater NYC Area
Apply
By clicking Apply Now you agree to share your profile information with the hiring company.

ABOUT VTS

VTS is changing the way that commercial real estate (CRE) is done - disrupting a $3.4 trillion dollar industry by becoming the modern operating system for CRE. We invented the category of leasing and asset management, which allows landlords and brokers to manage their entire leasing process to maximize revenue and performance. Our success shows in our numbers - we’ve grown 123% annually since 2013, and today we have over 7 billion square feet of commercial space managed on VTS, and we’ve expanded to ~200 employees globally. It’s an exciting time to join the VTS team as we continue to scale!

Our headquarters are in NYC, but we have hubs in other major US cities and as well as in London, UK.

Learn more at vts.com or @viewthespace

ABOUT THE ROLE:

Are you an expert multi-tasker? Do you see issues before they arise, and know how to find ways to solve them efficiently? We are looking for a hardworking, organized, and highly efficient professional to join our team as an Executive Assistant. This person will support five busy members of our executive team and play a critical role in ensuring the operations of each department run seamlessly. We are a fast-paced and exciting start up! The ideal candidate will be a proactive, enthusiastic team player, who is a self-starter and a big picture thinker, with experience in supporting multiple executives.

What You'll Do

  • Provide high level administrative support to five executives [Chief Product Officer, Chief Marketing Officer, SVP of Customer Success, SVP of Engineering & Head of Sales]
  • Manage executive’s calendars and stay on top of their changing priorities, acting as a gatekeeper when needed
  • Act as a point person for all domestic and international travel needs for the executives
  • Organize and facilitate meeting agendas and assist with follow up on action items coming out of meetings
  • Submit expense reports in a timely manner
  • Assist each of the five executives with daily tasks and special projects 
  • Assist with coordination of quarterly trainings and special events
  • Partner with HR / Office management and other departments, as needed for event & office management assistance
  • As part of the People team, keep your finger on the pulse of employee engagement and consistently strive to instill our values in our company culture 

About You

  • 3+ years experience providing administrative support to multiple executives
  • Mentality of “no job is too small” with a positive attitude
  • Ability to manage competing and ever-changing priorities 
  • Collaborative team player and self-starter 
  • Must be able to exercise confidentiality and good judgement in a variety of situations
  • Superb communication and organizational skills with a keen eye for detail
  • High-energy and a problem solver! 
  • Ability to think two steps ahead and to anticipate an executive’s needs
  • Proficiency in G-Suite applications
  • Bonus Points:
  • Experience in event planning such as board meetings, off-sites, and social gatherings
  • Prior experience in a fast paced or startup environment

We take care of you!

  • Competitive compensation packages, including equity
  • Great medical, vision, dental, and commuter benefits
  • Generous family policies
  • Training and career development programs for everyone in the company
  • 401K plan
  • Unlimited vacation policy
  • Team lunches, company happy hours, ample snacks and drinks

VTS embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. All your information will be kept confidential according to EEO guidelines.

See More
Apply Now
By clicking Apply Now you agree to share your profile information with the hiring company.

What are VTS Perks + Benefits

VTS Benefits Overview

We provide a multitude of perks and benefits, from generous paid family leave to an onsite management coach that anyone in the organization, regardless of level, can receive coaching from. We also encourage learning and development outside the workplace with our yearly education stipend!

Culture
Volunteer in local community
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Employee resource groups
In-person all-hands meetings
Summer hours
Employee awards
Flexible work schedule
Remote work program
Diversity
Dedicated diversity and inclusion staff
Mandated unconscious bias training
Diversity employee resource groups
We have a variety of ERGs that employees can join including ones for BIPOC, LGBTQ+, and other groups that want to contribute to our diversity initiatives in a meaningful way.
Hiring practices that promote diversity
Diversity recruitment program
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
VTS offers health club discounts!
Mental health benefits
We offer a 100% paid Employee Assistance Program for all employees.
Wellness days
Financial & Retirement
401(K)
Company equity
VTS offers equity to every full-time employee.
Child Care & Parental Leave Benefits
Generous parental leave
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
Paid volunteer time
Paid holidays
Flexible time off
Company-wide vacation
Office Perks
Commuter benefits
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Recreational clubs
Home-office stipend for remote employees
During COVID, all of our employees and new. hires have received a $400 WFH stipend to help set up their home officies!
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Mentorship program
Continuing education stipend
Continuing education available during work hours
Personal development training

More Jobs at VTS

Apply Now
By clicking Apply Now you agree to share your profile information with the hiring company.
Learn more about VTSFind similar jobs like this