Executive Assistant

| Greater NYC Area
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Do you enjoy the challenge of overseeing the schedule and travel of busy executives in a fast-paced environment? Do you have excellent organizational skills, impressive follow-through and the utmost attention to detail? Are you looking for a role at a mission-driven organization, focused on collaborating with entrepreneurs who are passionate about changing the food industry by pioneering a new way to think about meal delivery, access to fresh and healthy food, and how we eat in general. 

If you answered YES to all of these questions, we want to meet you!

Freshly is hiring an Executive Assistant to provide day-to-day support to our C-Suite. This new role, reporting to the Chief of Staff, will be challenging, yet fun and rewarding, and contribute to our mission to improve the health and wellbeing of everyone in the world.

Responsibilities

  • Provide day-to-day administrative support to the C-Level Leadership team, anticipating and proactively managing tasks and triaging schedules and priorities relative to strategy
  • Ensure the Leadership Team’s schedules are followed and respected; act as the "gatekeeper" for direct access to their schedules
  • Prepare for meetings and calls including attendee background research and logistics, and keep them on time to scheduled events throughout the day
  • Be responsive to emails, phone calls and messages, with occasional contact outside normal business hours
  • Coordinate and book team travel for meetings, conferences, etc., both in the US and internationally
  • Oversee day-to-day operations of Freshly to ensure it's a welcoming environment for team and guests, including registering and greeting guests, liaising with building management and food/supply ordering

About You

  • 3+ years experience supporting C-level executives in a fast-paced environment
  • Thrives in a results only working environment (ROWE) and has experience supporting a non-local/frequently traveling/ executive team
  • Organized, flexible and enjoys the administrative challenges of supporting busy executives
  • Proactive, detail-oriented approach to work that anticipates needs and proactively takes steps to address those needs
  • Outstanding professionalism, maintaining the appropriate levels of confidentiality, discretion, and maturity, during high pressure situations
  • Ability to receive and give feedback and consistently work to achieve better results
  • Advanced knowledge of cloud-based platforms including Slack, Google for Business,
  • Previous experience booking international corporate travel

About FreshlyFreshly delivers chef-prepared, ready-to-eat healthy meals to customers’ doorsteps through a weekly subscription model. The menu is designed using whole, natural ingredients - every meal is packed with high-quality proteins, heart-healthy fats, and nutrient-dense carbohydrates. Freshly meals NEVER contain gluten, refined sugars, or artificial additives. Freshly’s team of chefs do all the cooking and meals arrive fresh (never frozen) and are ready to eat within 3 minutes. For more information, visit www.freshly.com. Here's some recent chatter about us:WSJ - Nestle Buys Stake in Freshly, Putting Healthy Food On The Menu Fortune - Nestle Leads $77M Funding Round In Meal-Delivery Startup FreshlyTechcrunch - Nestlé leads $77M Round For Healthy Meal Startup Freshly We pride ourselves on our fast-paced and fun environment and above all value transparency, communication, and collaboration. We are always learning, growing, and taking risks – if this sounds like an environment where you would thrive, we’d love to hear from you!

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Location

115 East 23rd St, New York, NY

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