We are looking for an Executive Assistant to be part of our team in New York. The ideal candidate will demonstrate a results-oriented/performance-driven work style to complete assigned tasks with a high degree of accuracy, as well as the ability to creatively solve problems, think independently and present a professional image. Excellent written communications skills are required along with very strong proofreading skills. Absolute discretion with sensitive materials is also a primary responsibility.

Scope of activities

• Assist C-Level Executives in maintaining meeting schedule, including calendaring and time management, as well as preparing for internal and external meetings.
• Screen messages and handle/triage to appropriate department;
• Make travel arrangements with our travel manager.
• Prepare expense reports, process vendor invoices related to department budget and events, and order department supplies.
• Position requires a candidate with strong English, computer and Internet research skills, excellent interpersonal skills, ability to complete tasks in a timely manner, and the ability to work well with all levels of internal management staff, outside clients and vendors.
• Prepare agendas, travel itineraries and materials for conferences, trade shows and social 
  • events for senior executives.

   

  What we expect from you (must have)

  • 2-7 years of related job experience
  • Enthusiastic team player with a positive attitude who works well with others.
  • Good judgment and problem-solving skills.
  • Strong planning and decision-making skills to develop and implement office programs.
  • Excellent English level, both spoken and in writing.
  • Advanced proficiency with Microsoft Word, Excel as well as G-Suite Products is required.
  • Excellent written, verbal, and interpersonal communication skills.

   

  Some things we offer to you

   

  We are offering flexible working hours in a nice office, competitive salary, but we believe that working with us to develop a world leading robotics technology is the big plus for you.
  Health care plan (dental and vision included), 401K matching and a relaxed work environment are part of the package.