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Executive Assistant

| Greater NYC Area
About the Company
At HyperScience, we use modern machine learning to turn documents into machine-readable data. Our customers receive a wide variety of documents, like life insurance applications, paystubs, utility bills, insurance claims, that must be processed quickly and accurately to better serve the people at these organizations, and their customers. Amazingly, this is all done manually today. We’re on a mission to change that!
Our product is delivering value to large, blue-chip organizations in financial services and insurance, and we see a massive opportunity to expand to more industries and automate more business processes. We are looking for people who are excited to help us build upon this foundation and vision.
Founded in 2014 by Peter Brodsky, Vladimir Tzankov, and Krasimir Marinov, Hyperscience has raised $50 million from Third Kind, SV Angel, The Stripes Group, Firstmark, Battery Ventures, and Felicis Ventures.
Job Description
As Executive Assistant to the CEO of HyperScience, you will be instrumental in delivering excellent organization and structure to the Chief Executive of HyperScience. You will use your excellent communication and administrative skills to strategically support the CEO with a variety of administrative tasks and key projects. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels.
This individual will need to work well in a team environment, be able to represent the CEO with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executives internally across all lines of business. You will need to adapt procedures, processes and techniques to complete assignments in line with organizational goals.

Responsibilities

  • Organize all aspects for meetings, conferences and external events, including catering and transportation for the CEO
  • Arrange and coordinate complicated domestic and international travel
  • Expense Management – Process invoices and T&E expense claims for the CEO and other executive team members, such as SVP of Business and VP of Product, ensuring all policies are followed and items are processed within provided guidelines.
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Handle regular activities without prompting, and advise in advance with issues or delaysLead and participate in ad hoc projects as requested

Qualifications

  • At least two years of experience as an executive assistant in a fast-paced environment, such as a start-up or professional services environment.
  • Confident user of a variety of cloud-based tools: G Suite, and the ability to learn new systems and working methods quickly
  • A track record of effective collaboration with cross-functional stakeholders and a team oriented mindset
  • Ability to function with a high-degree of autonomy with minimal direction Outstanding problem-solving skills
  • Anticipating needs before they arise
  • Ability to effectively prioritize in a challenging, time-sensitive environmentImpeccable communication skills; strong, confident and exacting written communication
  • Self-starter who is comfortable working on their own
  • Organized and systematic
  • Obsessive focus on details and quality
  • Flexibility to work outside of traditional office hours as needs arise

We are an equal opportunity employer. We welcome people of different backgrounds, experiences, abilities and perspectives. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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Technology we use

  • Engineering
  • Product
    • C++Languages
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • ReduxLibraries
    • DjangoFrameworks
    • Microsoft SQL ServerDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement

Location

1 World Trade Center, New York, NY 10007

An Insider's view of HyperScience

What are some social events your company does?

Outside of company-sponsored lunch daily, we do birthday & anniversary celebrations, dessert breaks, and company outings. It’s pretty common to get together for drinks after work or go to karaoke as a team. When our team from Sofia visits, we like to do something social outside the office, whether it’s lunchtime basketball game or rooftop drinks.

John Lee

Talent Acquisition Lead

What projects are you most excited about?

We’re working on building a Machine Learning model that allows our customers to process more types of documents, which will help significantly with their workflow. I’m excited to visit customer on-sites to see how different customers use our product. We’re here to make people’s lives easier so understanding specific use cases is always valuable.

Sarah

Product Designer

What are some things you learned at the company?

Working at a fast-growing startup means that you’ll need to make decisions quickly and decisively, often with limited information. I’m learning that I’ll be wrong at times and this is okay — as long as I recognize why it didn’t work out and quickly pivot. This comes with continuously asking for feedback to make more informed decisions as a team.

Lindsay Bu

Product Operations Associate

How do your team's ideas influence the company's direction?

We operate a growth mentality across all aspects of our business. Every team member is expected to go radically beyond normal expectations. This requires bold ideas coming from everyone. Once we choose a path to follow, we will all get behind it, irrespective of whose idea it was.

Charlie Newark-French

Chief Operating Officer

What makes someone successful on your team?

A successful member of our team is someone who shows up and gives 110% every day, is not afraid to ask for help and uses constructive criticism to better themselves. We represent the entire organization with new clients, and we’re excited to be the first touchpoint that works to understand their pain points and articulate our mission and value.

Lawrence Leeds

Sales Development Representative

What are HyperScience Perks + Benefits

HyperScience Benefits Overview

-Top notch healthcare for you and your family
-30 days of paid leave annually to help nurture work-life symbiosis
-A 100% 401(k) match for up to 6% of your annual salary
-Stock Options
-Paid gym membership
-Pre-tax transportation and commuter benefits
-6 month parental leave (or double salary to pay for your partner's unpaid leave)
-Free travel for any person accompanying a breastfeeding mother and her baby on a business trip
-A child care and education stipend up to $3,000 per month, per child, under the age of 21 for a maximum of $6,000 per month total
-Daily catered lunch, snacks, and drinks
-Budget to attend conferences, train, and further your education
-Relocation assistance

Culture
Friends outside of work
Eat lunch together
Open door policy
Open office floor plan
Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Child Care & Parental Leave Benefits
Child Care Benefits
-Free travel for any person accompanying a breastfeeding mother and her baby on a business trip -A child care and education stipend up to $3,000 per month, per child, under the age of 21 for a maximu
Generous Parental Leave
6 month parental leave (or double salary to pay for your partner's unpaid leave)
Flexible Work Schedule
Return-to-work program post parental leave
Vacation & Time Off Benefits
Generous PTO
HyperScience employees receive 30 days per year of paid time off annually (not including holidays and sick days).
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Stocked Kitchen
Happy Hours
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Promote from within
Paid industry certifications
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