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Description of Company:

Hamilton Place Strategies (HPS) is an analytical public affairs consulting firm. HPS uses substantive analysis to understand complex topics, and creative public affairs tools to explain issues to target audiences and reach critical stakeholders. We achieve our clients' goals by enhancing understanding of issues, products, and companies, and ultimately, improving outcomes.

Summary of Position:

HPS is seeking an Executive Assistant to support the partners and the operations of our New York City office. The successful candidate will have previous experience scheduling for or supporting executives or government officials and experience demonstrating the utmost discretion with sensitive matters. This is a great opportunity for someone who has an interest in building a career in operations broadly and establishing and building out the operations of our NYC office. We are looking for someone that is committed to the position, has strong communications and problem-solving skills, and is a professional, warm, and positive person.

Duties & Responsibilities:

  • Serve as primary administrative support to firm principals, preparing them for productive days and ensuring they’re focused on what’s important. Duties include:
    • Manage partner schedules, addressing calendar issues, meeting planning, and preparation of materials as required
    • Develop strategies to increase efficiency of partner schedules
    • Assist in client management and business development responsibilities, preparing research and materials for meetings and providing day and week ahead background briefings
    • Support external networking opportunities
    • Coordinate domestic and international travel
    • Prepare and submit expenses for partners
    • Complete ad-hoc tasks as they arise
  • Serve as primary point of contact for HPS’ New York office, facilitating the overall operations of the space: answer phones, greet guests, ensure facilities and IT needs are met
  • Serve as back-up scheduling point of contact for other schedulers when they are out of the office

Qualifications:

  • Bachelor’s degree in Business Administration, Organizational Development, or other relevant field preferred
  • 3-5 years of experience supporting executives and/or working in an operational capacity
  • Strong customer service mentality and ability to take initiative and solve problems creatively and efficiently
  • Entrepreneurial spirit – ability to take charge and execute while always seeking ways to improve processes
  • Excellent verbal and written communication skills required
  • Strong appreciation for organization and attention to detail, understanding the importance of accuracy in all internal and external matters
  • High degree of integrity, with the ability to maintain professionalism and confidentiality at all times
  • Demonstrated ability to prioritize multiple, competing demands
  • Team player with a positive attitude and friendly demeanor
  • Ability to embrace change and maintain a continuous learning mindset
  • Proficiency in Microsoft Office Suite to include Word, Excel, and PowerPoint
  • General comfort level with technology required; experience with Google Apps and Box preferred

Benefits:

  • Salary commensurate with experience
  • Excellent health care benefits, with 100% of individual employee and 50% of dependent health care premiums covered
  • Competitive retirement benefits with 401(k) matching
  • Twelve weeks paid parental leave
  • Monthly stipend for cell phone
  • Generous paid time off and holiday schedule
  • Frequent firm-wide social events and activities
  • Excellent environment for leadership development
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Submit resume, cover letter, and salary requirements here: https://hamilton-place-strategies.workable.com/jobs/1028092
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Submit resume, cover letter, and salary requirements here: https://hamilton-place-strategies.workable.com/jobs/1028092
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