Executive Assistant

| Greater NYC Area

Who we are

We work hard. We’re helping businesses get off the ground, enabling them to focus on running their business and solving HR logistics for them. We’re data driven and never stop inventing new ways to improve.

Working at Justworks, you’ll enjoy company happy hours, a welcoming and casual environment, great benefits, and the ability to interact with and learn from prominent leaders in the start up community.

If you want to work in an entrepreneurial environment, build something meaningful and have fun while doing it, we would love to hear from you.

The job

Justworks is seeking an Executive Assistant to support our senior leadership team. As the successful candidate, you will provide broad-based administrative support to three individuals of the senior leadership team with a major emphasis on scheduling and execution. You will interact with other high-level people and companies outside of Justworks. You take pride in your concise and professional communications. We work hard and have high standards, and will expect the same of you.

What you'll do

  • Handle sensitive matters that require the utmost confidentiality
  • Manage two or three members of the senior leadership team’s schedule, arrange and prioritize appointments and contact requests, resolve calendar conflicts, and negotiate rescheduling as necessary, both for internal and external coordination
  • Keep the flow of meetings during the day
  • Drive and coordinate complex team and company events
  • Collate and distribute content for team meetings
  • Arrange detailed travel plans, itineraries, and agendas
  • Understand company and team priorities
  • Drive or assist with other projects as needed; we are growing fast, and we take pride in rolling up our sleeves

Who you are

  • Friendly and approachable demeanor
  • Excellent verbal and written communication skills.
  • Excellent organizational and time management skills
  • Strong situational awareness. You are able to distill what is truly important.
  • Strong command of productivity tools like Word, Excel and PowerPoint.
  • Willingness to do any task, no matter how small. You get a kick out of rolling up your sleeves.
  • Solid presence and confidence. You can hold your own with senior people inside and outside the company.
  • Proactive and self-directed. You can often figure out what needs to be done and how to do it before anyone asks.
  • Bachelor’s degree or equivalent.

Visa sponsorship for this role is currently not available.

Diversity at Justworks

Justworks’ vision is for all identities, backgrounds and expressions to be represented in the workplace. We're building the foundation for long-term success and intend to cultivate a safe, collaborative and inclusive space and company culture.

We’re proud to be an equal opportunity employer open to all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

Read Full Job Description

Technology we use

  • Engineering
    • JavascriptLanguages
    • RubyLanguages
    • Ruby on RailsFrameworks
    • MySQLDatabases

Location

All positions are based at Justworks’ headquarters in the historic Starrett Lehigh building, which overlooks the Hudson River at 601 West 26th Street,

What are Justworks Perks + Benefits

Justworks Benefits Overview

People are our most prized asset. We do hard work, and we’ll always work hard to take care of you.

Culture
Volunteer in local community
Whether it's through Justworks-sponsored initiatives or in pursuit of a cause that matters to you, get paid while you're giving back. All Justworks’ employees get up to five fully-paid volunteer day
Partners with Nonprofits
Through Partnerworks, our team provides learning and development, recruitment, and networking opportunities to groups that are typically underrepresented in our industry.
Friends outside of work
Get to know your colleagues and make new friends during outings to local NYC events, our annual summer camp retreat, and monthly random lunches.
Eat lunch together
Monthly random lunches help us all take some time out to meet people from across the company.
Diversity
Dedicated Diversity/Inclusion Staff
Justworks’ dedicated program manager for Diversity and Inclusion (D+I) oversees the company’s formal practices and policies.
Diversity manifesto
At Justworks, we believe it takes diversity of identity, culture, and life experience to create a world in which starting, running, and joining a growing business is an accessible option for all.
Someone's primary function is managing the company’s diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Justworks employees can contribute up to $2,500 annually to their FSA.
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Team workouts
We offer weekly onsite yoga and meditation classes.
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Sabbatical
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Pet Friendly
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Promote from within
Time allotted for learning

Additional Perks + Benefits

Enjoy access to top-notch medical, dental, and vision insurance with the options you need to feel secure and take care of yourself, your way. Justworks offers plans with 100% covered premiums for individuals and 90%+ covered premiums for families.

Taking care of yourself doesn't end with having good health insurance, especially when it comes to dealing with stress or issues in your life outside of work. Get free access to Talkspace, the leader in anonymous, accessible, and professional online therapy. Plus, with Health Advocate, you’ll have legal, financial, and medical bill resources at the ready.

We carefully vet the benefits and perks we offer in Justworks. That means you get access to all the same great options as our customers, plus everything that’s still in beta — all while helping to make our product even better.

More Jobs at Justworks54 open jobs
All Jobs
Finance
Data + Analytics
Design + UX
Dev + Engineer
HR
Marketing
Operations
Product
Project Mgmt
Sales
Content
Operations
new
New York
Developer
new
New York
Sales
new
New York
Sales
new
New York
Developer
new
New York
Operations
new
New York
Design + UX
new
New York
Operations
new
New York
Operations
new
New York
Operations
new
New York
Operations
new
New York
Project Mgmt
new
New York
Operations
new
New York
Project Mgmt
new
New York
Marketing
new
New York
Project Mgmt
new
New York
Project Mgmt
new
New York
HR
new
New York
Data + Analytics
new
New York
Design + UX
new
New York
Developer
new
New York
Sales
new
New York
Sales
new
New York
Finance
new
New York
Data + Analytics
new
New York
Design + UX
new
New York
Marketing
new
New York
Data + Analytics
new
New York
Developer
new
New York
Sales
new
New York
Sales
new
New York
Finance
new
New York
Content
new
New York
Developer
new
New York
Developer
new
New York
Product
new
New York
Developer
new
New York
Data + Analytics
new
New York
Operations
new
New York
Finance
new
New York
Project Mgmt
new
New York
Finance
new
New York
Finance
new
New York
Sales
new
New York
Finance
new
New York