Executive Assistant

| Greater NYC Area

Job Description

We are currently hiring for an Executive Assistant. The Executive Assistant will be working in a team of two to support a group of C-level Executives including our CEO/Founder, President/Chief Financial Officer and our Chief Medical Officer. You’ll anticipate and resolve our administrative and operational needs before they even arise, ensuring your partners are able to fully focus on their core roles. You’ll do this by:

  • Managing a range of administrative duties including dealing with correspondence, managing calendars, organizing meetings and appointments, and arranging travel and accommodation.
  • Control and sustain working agendas for weekly Leadership team meetings and updating minutes as needed.
  • Improving existing internal processes and operations and putting in place new ones where needed
  • Organizing internal and external events and conferences
  • Working on ad hoc projects as required
  • Organizing and submitting expenses

Key qualifications for this role include:

  • Undergraduate degree or higher in a relevant discipline
  • 4+ years of experience
  • General to advanced knowledge of GSuite (Gmail, Google Calendar, etc.)
  • Well-organized, self-starter with a “can do” attitude: This role will involve lots of multitasking and you’ll regularly be called upon to use your initiative.
  • Tact, diplomacy, and discretion: You’ll be working across all teams and will potentially be privy to sensitive information.
  • Excitement for the mission: We’re passionate about bringing medical treatments to patients faster, and think it’s important you are too!
  • Kind, thoughtful, and low ego: We look for folks who have these attributes, as we think they are key contributors to a great company culture.
  • Flexibility and adaptability: We think that this role can make a huge impact on the company if you’re willing to jump in wherever neede

You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status


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Technology we use

  • Engineering
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • ReduxLibraries
    • FlaskFrameworks
    • PostgreSQLDatabases

Location

Our office is located in the Flatiron District of NYC, near Madison Square Park. The area is lively and has great food and transportation options!

An Insider's view of TrialSpark

What are some social events your company does?

We believe in healthy living! We organize regular team exercise classes as a company!

Frank Wu

Product Manager

How do you empower your team to be more creative?

We believe in presenting problems, not solutions, to the team. Our job is to align the team on company goals and issues, and allow the team to work creatively to solve them. We believe team autonomy fosters creativity and a healthier culture.

Linhao Zhang

CTO

What are TrialSpark Perks + Benefits

TrialSpark Benefits Overview

Trialspark is nothing without its employees, so they are well taken care of! We offer comprehensive benefits that span from insurance to 401ks, with added perks like a pet-friendly office. Come meet our office dog, Rosie!

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
We have a monthly transportation subsidy!
Company Outings
Yearly retreat and holiday party, regular team events and outings!
Free Daily Meals
We offer free lunch every day except Wednesday (when we encourage employees to leave the office and explore the area!)
Game Room
Super Smash Club every Friday!
Stocked Kitchen
Happy Hours
Pet Friendly
Come meet our office dog, Rosie!
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
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