Executive Assistant

| Greater NYC Area

We're ushering in the era of Data Intelligence. 

We’re shaping the way companies manage data by helping customers connect the right data, insights, and algorithms for all Data Citizens. When everyone across the organization is enabled with data, true transformation can take place. We are building a team of exceptional people to help us deliver on that promise. If you are interested in a career at the leading edge of technology, we look forward to hearing from you.

How you'll make an impact at Collibra:

We are looking for a highly organized, detail-oriented partner to join our team as an Executive Assistant to several of our Executive team. You are a trusted professional and will act as an extension of the executive team in terms of voice, judgment, and decision making. You should serve as a role model for other executive assistants, in terms of project management, professional maturity, integrity/confidentiality, and demeanor, anticipating and planning for needs, pace, advising and coordinating solutions to day-to-day problems. You minimize conflicts and maximize productivity for the executive team, enabling them to do their best work.

A day in the life of an Executive Assistant at Collibra:

You will be responsible for a wide range of tasks, including:

  • Extensive and heavy scheduling, monitoring, and prioritizing of the day-to-day incoming communication and requests for time
  • Plan, coordinate and schedule all meetings: 1:1, small group, and large group meetings, balancing a bi-monthly Exec Meetings, bi-monthly All-hands, QBR’s, Quarterly Executive Meetings, and Board Meetings; toggling to monitor and anticipate scheduling conflicts; quarterly offsite and ongoing pipeline regroups
  • Regular offsite planning for the Executive teams, including all administrative details
  • Some light scheduling and coordination of ad hoc personal requests
  • Ensure executive team is kept on schedule and on time for meetings day to day
  • Shepherd all visitors from arrival to departure, demonstrating Collibra’s core values
  • Expense and budget reconciliation monthly, as well as monthly overall department for both executive functions as needed
  • Schedule and participate in quarterly forecast review with to ensure tracking to budget
  • Arrange all travel including flights, hotels, ground transportation and create detailed itineraries; obtain visas, passport renewals or any other travel documents

You Have:

  • 8-10 years’ minimum experience in an Executive Assistant role supporting a senior executive; preferably in an area with confidentiality requirements
  • Demonstrates ability to juggle and prioritize multiple tasks and projects simultaneously and successfully
  • Possesses strong project management skills; one who thinks ahead and anticipates needs -- from the most mundane to the most complicated
  • Heavy calendar, travel, and meeting planning experience required
  • Excellent Mac skills & superior proficiency in Google Calendar
  • Solid Excel skills; experience with budget tracking a plus and experience in expense management software is a plus
  • Rolls up sleeves and digs in - no task is too small
  • Adhere to confidentiality and sensitive information
  • Strong written and oral communication skills while maintaining a warm and professional demeanor
  • Standard in-office hours are 9am-6pm; require flexible availability at times (M-F 8a-7p); periodic but limited needs on weekends or after hours; some texting in the morning and at night for critical items only

We Offer:

  • A friendly, rapidly growing environment where your input is valued and growth is fostered
  • Ongoing opportunities to collaborate with fellow Collibrians globally
  • Flexible hours = quality > quantity
  • Bi-monthly catered lunches. Never go hungry again!
  • Did we mention happy hour?
  • Spacious brand new offices in NYC
  • A state-of-the-art laptop for work
  • And of course, a competitive salary with a strong benefits package


#LI-CR1 

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • SwiftLanguages
    • ReactLibraries
    • ReduxLibraries
    • HibernateLibraries
    • SparkLibraries
    • SparkFrameworks
    • SpringFrameworks
    • TensorFlowFrameworks
    • Neo4jDatabases
    • PostgreSQLDatabases
    • Google AnalyticsAnalytics
    • PendoAnalytics
    • InVisionDesign
    • SketchDesign
    • Aha!Management
    • ConfluenceManagement
    • JIRAManagement
    • WordpressCMS
    • SalesforceCRM
    • Salesforce CPQCRM
    • Callidus CRM
    • PS Enterprise CRM
    • Oracle EloquaLead Gen
    • EngagioLead Gen

Location

FiDi’s rich history is the perfect backdrop to keep us humble without stifling the innovation that our new office inspires. And commuting is a breeze!

An Insider's view of Collibra

What’s the vibe like in the office?

There are a lot of options for when I want to be “distracted” from my work. The office has an amazing mix of personalities that blend together very well. It’s great to have exposure to the individuals who started this company, as well as the rest of the c-suite employees. The office is collaborative so it feels like your opinion actually matters.

Akil

Sales Development Representative

How do you collaborate with other teams in the company?

Cross-team collaboration within Collibra is integral to my position. As an FP&A Analyst, I act as a financial advisor to co-workers across different teams to ensure business decisions and their corresponding impacts help achieve not just Collibra’s business goals, but Collibra’s financial goals as well.

Billy

FP&A Analyst

How has your career grown since starting at the company?

Back in the summer of 2016, I started working at Collibra as an SDR. Fast-forward just two years, and not only have I had the opportunity to create a new account executive role, but I'm now the global sales leader for that team! Collibra is growing fast and there are loads of exciting opportunities available to those who want to work for it.

Jonelle

Manager, Junior Account Executives

What makes someone successful on your team?

The customer advisory management team looks for people who are determined to drive value for our customers. They’re people who build strong relationships, identify challenges, and love to find solutions. It’s why our customers love us!

Alexis

Manager, Customer Advisory Management

What are Collibra Perks + Benefits

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Group brainstorming sessions
Open office floor plan
Diversity
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Family Medical Leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
We provide bi-monthly lunch following our all-hands meetings.
Happy Hours
Happy hours are hosted Once per month.
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Online course subscriptions available
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