Executive Assistant

| Greater NYC Area
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The Company

Orchard is transforming the way people buy and sell their homes. Simplifying it, to the way it should have always been; fair and true to market, straightforward, easy.  Every year in the U.S., $1.5 trillion of single family residences transact, generating over $120 billion of fees in a process that has changed little in decades. For the average American, the home purchase and sale process takes months, creates anxiety and is filled with uncertainty and hassle.

Orchard offers a modern alternative, making one of life's biggest decisions -- the sale and purchase of a home –stress free, fair and simple.

Orchard launched in 2017 and was previously known as Perch. The company is headquartered in New York City, has 240+ employees and has grown 10x year over year. We have raised over $369 million in financing from top tier investors including Juxtapose, FirstMark, Revolution, Accomplice, and Navitas.

We are proud to be recognized by Inc. Magazine as a best workplace of 2020 and have a 4.9 Glassdoor rating!


About this role:

In this role you will work closely with both the executive team and the People team to deliver against our company goals and while building an amazing culture. You will be responsible for supporting the executive team, overseeing workplace operations, and developing strategic programming for employee experience. You will add significant value and play an integral part in driving company-wide programming and projects, such as our employee engagement and return to office initiatives.


Role and responsibilities:

Executive Support

  • Provide exceptional support to the executive team by managing the team’s calendars.

  • Collect all receipts and process expenses and invoices for the executive team.

  • Coordinate with Board EAs to schedule meetings, events, and update calls.

  • Coordinate travel arrangements and itineraries as needed.

  • Collaborate with team members to support projects and gather materials on an ad hoc basis.


Employee Experience

  • Build the calendar and manage programming for all employee engagement activities - partnering with cross-functional stakeholders throughout the organization on execution. 

  • Boost employee engagement by sharing upcoming events & employee experience content in Slack and via company-wide announcements and emails.

  • Work closely with the Director of Brand Design to create, order, and distribute swag items for upcoming events.

  • Work closely with the DEI group to drive inclusion and recognition throughout the company.


Workplace Operations

  • Oversee maintenance and organization of all market offices.

  • Ensure supplies, snacks, and materials are stocked and ordered for all market offices.

  • Play an active role in navigating and implementing a safe return to work plan.

  • Monitor and track volunteers to work in-office in all markets in an effort to adhere to COVID regulations and recommendations.

  • Ensure all field operators are equipped with PPE.

  • Build and maintain strong working relationships with external vendors and key stakeholders.


Ideal Candidate:

  • 2-3 years supporting individuals or multiple members of an Executive team.

  • Experience with GSuite, Greenhouse, and Concur.

  • Someone who is adaptable and able to build strong relationships.

  • Ability to anticipate needs and think around corners.

  • Ability to push back when necessary and never shy away from a challenge.

  • Strong attention to detail and impressive organizational skills.

  • Strong verbal and written communication skills. 

  • Ability to work with a sense of urgency in a fast-paced, quickly changing environment.

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Location

Our NYC headquarters is located in the Financial District near the World Trade Center with plenty of restaurants and fast-casual spots in the area, and easily accessible by various transportation stops close by. Check out this video to learn even more: https://orch.co/nyc-office

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