Executive Assistant

| Greater NYC Area
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The Company
Orchard is transforming the way people buy and sell their homes. Simplifying it, to the way it should have always been; fair and true to market, straightforward, easy. Every year in the U.S., $1.5 trillion of single family residences transact, generating over $120 billion of fees in a process that has changed little in decades. For the average American, the home purchase and sale process takes months, creates anxiety and is filled with uncertainty and hassle.
Orchard offers a modern alternative, making one of life's biggest decisions -- the sale and purchase of a home –stress free, fair and simple.
Orchard launched in 2017 and was previously known as Perch. The company is headquartered in New York City, has 100+ employees and has grown 10x year over year. We have raised over $300 million in financing from top tier investors including: Firstmark, Accomplice, Navitas and Juxtapose. 


Job Description

Orchard is looking for an exceptional Executive Assistant to support its leadership team as the company grows. The ideal candidate is a masterful problem-solver and an organizational expert given complex calendaring and heavy travel planning.The role requires an ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient. Exceptional communication skills, a high level of professionalism and confidentiality are also a must. 


Responsibilities

  • Manage the executive team’s calendars - schedule and prioritize meetings, resolve scheduling conflicts and stay several steps ahead to maintain efficiency.
  • Arrange domestic travel seamlessly - collect all travel-related expense receipts and prepare expense reports for reimbursement.
  • Plan and run logistics for internal and external meetings, including: scheduling meetings, preparing packages and set-up web conferencing and catering as needed.
  • Support the planning and coordination of company events as well as special projects.
  • Represent the exec team in internal and external communications with a high degree of integrity and confidentiality.
  • Maintain ongoing reports, databases, trackers, files, update and organize shared drives/files, update organizational charts, as needed.
  • Provide other assistance as needed, including presentation preparation & general office duties.
  • Establish your own work plan to assure timely completion of work

Qualifications

  • A Bachelor's degree with 5+ years of experience supporting senior level executives in an administrative capacity, preferably in a high growth environment. 
  • Outstanding written and verbal communication skills.
  • Incredible attention to detail, organizational skills and problem solving skills - able to juggle and multi-task, with an acute attention to detail and follow through.
  • Ability to remain calm and be flexible to changing priorities.
  • Strong work ethic - always proactive and exhibit positivity, professionalism, confidentiality and good judgement.
  • Advanced presentation, Google suite & Microsoft office skills.
  • Experience planning events such as offsites & managing board correspondence prefered
  • Work effectively as a team member and as an individual contributor


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Technology we use

  • Engineering
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • PandasLibraries
    • scikit-learnLibraries
    • AngularJSFrameworks
    • TensorFlowFrameworks
    • BottleFrameworks
    • PostgreSQLDatabases

Location

31 West 27th St, New York, NY 10001

An Insider's view of Orchard

What kinds of technical challenges do you and your team face?

Each home is unique and comes with its own challenges and surprises. Even though our team has been through hundreds of transactions, we're always learning, growing, and improving our process with each home we acquire. On the engineering side, that means never being satisfied and constantly pushing ourselves to iterate quickly and deliver quality.

Toni

Engineering

What makes someone successful on your team?

Curiosity, scrappiness, and a sense of urgency. We move quickly to accomplish our goals, but leave time and space to think outside the box. All of our functional areas work together to build an exceptional brand, product, and customer experience, so communication and collaboration are key skills as well.

Steph

Marketing

What is your vision for the company?

We're looking to make buying and selling a home as easy as trading in a car. We believe that through technology, human-centered design, and exceptional operations we can remove the friction from the biggest financial transaction of our customers' lives. As a team, we get to make real progress towards achieving this vision every day.

Phil

Growth & CX

What are some social events your company does?

Our culture committee really enjoys planning the monthly happy hours in the office. We have different cocktails, beer and yummy foods from some of our favorite restaurants! It's a great way for everyone to sit back and catch up with each other. As our team grows, we’re looking forward to planning more outings, like our upcoming bowling competition!

Miller

People Ops

What are Orchard Perks + Benefits

Culture
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Stocked Kitchen
Some Meals Provided
Happy Hours
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