Executive Assistant
Job Description
SIMON is seeking an energetic, detail-oriented, and superbly organized Executive Assistant to support our executives, assist with office operations, and coordinate teams across locations in a fast-paced, start-up environment.
Candidates must be motivated to work behind the scenes — both independently and with a team — to seamlessly execute on deliverables that support the growth of our business. He/she should have experience:
- Building strong relationships with employees at all levels of the organization,
- Collaborating with functional groups such as People Ops, Finance, and IT,
- Coordinating and executing events that build a fun and inclusive culture
How You Will Fulfill Your Potential
- Supporting Executives
- Proactively and methodically support the needs of our CEO and Management Team such as maintaining complex, detailed calendars and prioritizing meeting requests and related logistics
- Organize, prepare, and execute logistics for external board and committee meetings and events including AV, catering, shipping, transportation, etc.
- Process expense reports ensuring all policies are followed
- Arrange, coordinate, and troubleshoot complicated domestic travel [PS2]
- Coordinating Office Administration
- Partner with Infrastructure Team on End User Support such as asset management (ordering, deployment, inventory, and maintenance), software licenses and subscriptions, and relationship with vendors
- Work with People Ops and Finance Teams to plan and execute events and other team activities
- Provide daily office administrative and project support to the company as needed
What We’re Looking For
- Bachelor’s degree and/or relevant work experience
- 5+ years of professional work experience in administration in finance, technology, or hospitality industries
- Experience supporting C-level Executives in financial services or technology
- Confidentiality, attention to detail, time-management, and the ability to respectfully manage up are requisite skills for all SIMON employees, and particularly important for this position.
- Enthusiastic, reliable, and independent self-starter with exceptional interpersonal, communication, organizational, decision making, problem solving, and creative-thinking skills
- Time-management skills with the ability to manage multiple priorities as needed for time-bound deliverables with accuracy and detail-orientation
- Individual contributor who can also collaborate with a team and cultivate strong relationships in person and via email, slack, and video
- Passion for excellent customer service, learning new skills/concepts, solving problems, and continuous improvement
- Highest level of integrity. Humble but assertive
Preferred Qualifications
- Experience at a high-growth technology company
We offer a competitive salary and benefits, the chance to work with a curated team of top-notch, highly creative talent, and a fun and agile work environment with many perks in the heart of New York City’s Chelsea district, but are operating remotely through at least fall 2021.
Meet SIMON
SIMON Markets is a fast-growing and award-winning FinTech company, on the lookout for smart, collaborative talent to join our team.
Originally founded within Goldman Sachs, SIMON Markets spun-out in December 2018 under the shared ownership and direction of seven leading financial institutions. Our team works to build transparency around complex, risk-managed financial products by way of a single, modern platform. Our platform provides financial advisors with access to multi-issuer solutions, a depth of educational tools, and advanced post-trade analysis that hasn’t before been possible.
By combining state-of-the art technology with the leadership of niche industry experts and an agile start-up mentality, SIMON is well-positioned to reshape our industry. We are leading the way in a space we helped create, we are passionate about pushing boundaries, and we are growing like crazy.