Executive Assistant/Office Manager

| Greater NYC Area
Sorry, this job was removed at 7:17 a.m. (EST) on Sunday, June 24, 2018
Find out who's hiring remotely in Greater NYC Area.
See all Remote Operations jobs in Greater NYC Area
Apply
By clicking Apply Now you agree to share your profile information with the hiring company.

CardFlight is seeking an experienced, upbeat, reliable and task-oriented individual to join our growing 35-person team and serve as our primary executive assistant and office manager. This person will report to the VP of Operations and will be responsible for performing high-level administrative duties to support our CEO, executive team, sales team, and the team as a whole. The ideal candidate is highly self-motivated, positive, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.

What You’ll Do:

  • Coordinate calendar and meeting schedule for CEO and executive team.
  • Act as a chief-of-staff for coordinating meetings, taking notes, decisions and communication among the management team
  • Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Handle confidential information and sensitive communications with poise
  • Prepare internal and external corporate documents for team members and industry partners
  • Plan company events, meetings, client dinners, and employee team building activities or special projects
  • Train, manage and supervise others who contribute towards clerical, janitorial or logistical needs of our office and team
  • Liaise with facility office vendors and service providers including cleaning, catering and security services
  • Coordinate with IT department on office equipment
  • Proactively seek out ways to take things off the plate of our management team
  • Develop & perform organizational procedures and systems for office personal, including filing, document organization, office & kitchen supply inventory

What You’ll Bring to the Table:

  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Able to organize and manage large amount of tasks, schedules and information
  • A positive, confident, upbeat and motivated personality
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Exceptional organizational, time management & prioritization skills
  • Superior interpersonal skills as well as verbal and written communication skills
  • Comfortable in both a leadership and team-player role
  • Able to perform all clerical duties, taking notes, maintaining files and confidential information, organize documents as needed

What We’d Love for You to Have:

  • Proven experience as an Office Manager, Front Office Manager or Executive Assistant
  • Knowledge of office administrator responsibilities, systems & procedures
  • Strong computer skills, including a proficiency in Microsoft Word, Excel and PowerPoint
Read Full Job Description
Apply Now
By clicking Apply Now you agree to share your profile information with the hiring company.

Location

38 West 21st Street, New York, NY 10010

Similar Jobs

Apply Now
By clicking Apply Now you agree to share your profile information with the hiring company.
Learn more about CardFlightFind similar jobs