Customers don’t experience data, they experience content. Movable Ink activates any data into personalized content in any customer engagement. More than 700 of the world’s most innovative brands rely on Movable Ink to accelerate their marketing performance. Headquartered in New York City, Movable Ink and its 400 employees serve its global client base from operations throughout North America, Central America, Europe, Australia, and Japan.

The Executive Coordinator will provide administrative, coordination, and project-based support to the senior leaders of Movable Ink’s Finance/Operations and People teams. The person in this role will thrive by building strong relationships across the entire company, and use their in-depth knowledge of each team’s complementary priorities to execute on relevant tasks and initiatives. Responsibilities will evolve regularly, and include frequent interactions with executive leadership; the ideal candidate is flexible, has excellent communication skills and is comfortable navigating in a high-growth, entrepreneurial environment.

Responsibilities:

• Complete relevant administrative tasks for Finance/Operations and People leaders (e.g. calendar management, travel booking, expense reimbursement, etc.)
• Act as point of contact between Finance/Operations and People leaders and internal and external colleagues
• Plan, coordinate and execute recurring Finance/Operations and People events with relevant stakeholders (e.g. monthly meetup, quarterly planning sessions, etc.)
• Develop understanding of current Finance/Operations and People tools, systems, and processes, in order to produce reports and presentations, as well as identify areas for improvement
• Develop a 360-degree view of the organization, be able to connect the dots between initiatives, and become proficient with systems relevant to the Finance/Operations and People teams
• Identify, develop, and execute new Finance/Operations and People initiatives
• Track all tasks and initiatives via collaboration tools (e.g. Asana) to ensure effective prioritization 

Qualifications:

• Varied work experience, including but not limited to: customer service, non-profit, arts, and/or education
• Organized and attentive to detail
• Experience with coordination and/or project management
• Effective and flexible communicator, in writing and in person - able to communicate with peers, executives, external clients and vendors with the appropriate tone and urgency for the situation
• Able to effectively prioritize and balance tactical efforts with strategic ones
• Familiarity with basic slide design (Google Slides and/or PowerPoint)
• Event/production management experience a plus
• Proficiency with Google Suite a plus