Are you “in the know” about EVERYTHING? Are you the go-to person for all of your friends on every subject, from vacation destinations to gifting to health insurance? If you don’t know about it, you LOVE researching it to become an expert.

Yes? Fantastic, you’re perfect for this role. 

The Personal Assistant will serve as an essential partner to our CTO/COO, Ryan Hubbard. This position is the dream job for someone who has what it takes to meet the challenges of supporting an executive at one of New York City’s fastest growing startups.

We expect at least 60% of this person’s time to be allocated to assisting Ryan with his personal life (scheduling appointments, running errands, home-related tasks, and managing a comprehensive diet) with the remainder of the time spent providing support related to Ryan’s responsibilities at Updater. This PA will be an integral member of the Updater team. 

Who You Are

• You have a Get Stuff Done attitude. You are dependable and you have incredible ownership and follow-through.
• You are insanely detail oriented - to the point of being a little nutty about it. You consider yourself a perfectionist who never lets anything slip through the cracks. You think about all the little details, so others don’t have to!
• You have an innate ability to translate high-level communication and “read between the lines.” Brief communication is no problem for you. You know exactly how to play detective to figure out nuanced details and what actions to take. You have a very strong ability to solve problems when provided with little information or direction.
• You are proactive! Your superpower is your ability to anticipate and plan ahead.
• You’re an amazing communicator. Whether it’s via email, over the phone, or in person, you know how to and are comfortable with communicating with stakeholders at all levels.
• You consider yourself an expert at managing up. You understand that in order to do your job successfully, you have to take charge of communication and prioritization.
• You know how to exercise extraordinary judgment and discretion. You’re adaptable to changing environments, shifting priorities, and different personalities, and are extremely passionate about helping grow a business!

What You'll Be Doing

• Provide comprehensive research on various topics, including travel and vacation options, apartments and decor, gifting, and many other ad-hoc topics.
• Manage personal wellness: schedule regular appointments, liaise with food vendors, research health-related topics, and communicate with insurance and providers.
• Be the gatekeeper to Ryan’s Google Calendar, expertly managing day-to-day scheduling, coordination, and meeting logistics.
• Screen incoming emails and call requests, prioritize items for follow-up, and correspond with key constituents (both internal and external).
• Ensure Ryan is always more than prepared for all travel, events, meetings, etc. Create agendas, draft one-pagers, manage itineraries, make reservations, print material, and do whatever it takes to ensure thorough preparation.

What We Expect From You

• A minimum of 3+ years of personal and executive administrative support, preferably within a high growth company.
• Proficiency with Google suite of products (docs, sheets, slides) and overall tech savviness.
• A BA or BS degree.
• A strong desire to support a C-level exec at a growing company, and be their right (or left) hand (or brain, or whatever)

About Updater

Updater makes moving easier for the 17 million households that relocate every year in the US. With Updater, users seamlessly transfer utilities, update accounts and records, forward mail, and much more. Hundreds of the most prominent real estate companies in the US (from real estate brokerages to multifamily and relocation companies) rely on Updater’s real estate products to save clients hours with a branded and personalized Updater moving experience.

Headquartered in New York City, Updater has raised nearly $100 million from leading investors, including SoftBank Capital, IA Ventures, Commerce Ventures, Second Century Ventures (the strategic investment arm of the National Association of Realtors®), and more. Updater ranked #3 on Crain's 2016 Best Places to Work in NYC, ranking as the highest rated tech company on the list. For more information, please visit www.updater.com.

Updater is proud to be an equal opportunity employer and will consider all qualified applicants regardless of color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender identity or expression, veteran status, actual or presumed belonging to an ethnic group, or any other legally protected status. If you have a disability or special need that requires accommodation, please let us know.