Lead Executive Administrative Partner at Cockroach Labs

| Greater NYC Area
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Databases are the beating heart of every business in the world.

Cockroach Labs is the creator of CockroachDB, the most highly evolved cloud-native, distributed SQL database on the planet that scales fast, survives anything, and thrives anywhere. We created CockroachDB to unshackle teams from the constraints of their database. Join us on our mission to enable every developer to build world-changing applications!

About the Role

Cockroach Labs is growing quickly, and we're looking for an experienced Lead Executive Assistant Partner to join the team. As the lead Executive Assistant Partner, you are the backbone of the team's business operations and activities. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You understand how to build, lead and support an administrative team in a fast scaling environment.  In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions both internally and externally. You must be based in New York City for this role. 

You Will
  • Perform an extensive array of administrative tasks (manage calendars, book travel, and schedule facilities and equipment) primarily for our CEO and CRO. However, you will be needed ad-hoc for the larger C-level team. 
  • Coordinate events including quarterly Board of Directors meetings, off-sites, and conference speaking engagements, candidate scheduling as well as any associated travel itineraries/accommodations and venue reservations.
  • Assist the Sr. Manager, Workplace Operations with developing and scaling the Administrative group including but not limited to creating training and team process documentation, overseeing team responsibilities and providing support and guidance to the administrative team.
  • Liaise with executives, internal teams, and external business contacts to establish seamless communication, including but not limited to coordinating with counterparts of external teams and including short bios on external participants at upcoming meetings.
  • Handle a full spectrum of personal details and needs while maintaining discretion and confidentiality.
  • Coordinate and oversee complex domestic and international travel arrangements, including all necessary documentation.
  • Support leadership with ad-hoc personal tasks as needed.
The Expectations

In your first 30 days, you will work closely with our CEO and CRO to better understand their scheduling needs. You will familiarize yourself with their preferred mode of engagement and optimize their schedules to remain efficient with internal and external obligations. During this time, you will also be learning about Cockroach Labs culture and how to navigate the organization.

After 30 days, you will have built connections across the executive team. You will be available for light, ad-hoc scheduling as needed. During your second month, you will better understand annual planning at Cockroach Labs and how you can proactively support the CEO with his efforts throughout the year. You will work closely with the Sr. Manager, Workplace Operations to plan the Administrative group structure and team requirements. 

After three months, you will be fully integrated onto the Cockroach Labs team and have built a trusted relationship across the C-Suite and underway with creating systems and processes to support and lead the growing administrative team. 

You Have
  • Bachelor's degree or equivalent experience.
  • 6+ years of executive administrative coordination or support experience, specifically with scheduling, planning and travel logistics.
  • Experience with leading and growing a team. 
  • A resourceful and intuitive approach to problem-solving.
  • The ability to organize projects and multi-task responsibilities, working independently and across a diverse range of people and job functions.
  • Exceptional verbal and written communication skills with the ability to adapt to various personalities.
  • A strong sense of urgency and a passion for getting results.
  • The expectation of complete confidentiality on all business matters.
The Team

Reporting to Kitty Bromhead - Sr. Manager, Workplace Operations and Experience 

Kitty focuses on creating the best possible workplace culture and experience across the Cockroach Labs team. Originally from New Zealand, she has run operations for renewable energy companies around the globe before moving into workplace operations in the tech industry in New York. A keen snowboarder and explorer, you can now find Kitty adventuring around New York’s playgrounds with her two young kids. 

Supporting Spencer Kimball - Co-founder & Chief Executive Officer 

Spencer strives to maintain a delicate balance between his love for programming distributed systems and the excitement of helping the company grow smoothly. He first cut his teeth on databases during the dot com heyday, and had a front row seat at Google for a decade’s worth of their evolution. His best part of leaving work is stepping out into the brilliant and always exciting life of Manhattan with his daughter and Carl (his dog).

Supporting Jeff Miller - Chief Revenue Officer 

Jeff joined Cockroach Labs because every CIO/CTO in the world is trying to make the cloud journey and most of those a hybrid cloud journey and eliminate legacy systems while also meeting new data privacy requirements. CRDB provides the only global distributed transactional database that is cloud-neutral and will allow customers to handle complex data privacy issues. When he is not helping customers, he loves to spend time with his family, play golf, tennis, and squash, and watch anything Clemson on TV.

Our Benefits
  • 100% health insurance option (for you and your dependents!)
  • Paid parental leave (with baby bucks)
  • Flex Fridays
  • Flexible time off & flexible hours
  • Learning and Development budget
  • Relocation support

Cockroach Labs is proud to be an Equal Opportunity Employer building a diverse and inclusive workforce. If you need additional accommodations to feel comfortable during your interview process, please email us at [email protected]

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Technology we use

  • Engineering
  • Product
    • C++Languages
    • GolangLanguages
    • ReactLibraries
    • ReduxLibraries
    • CockroachDBDatabases
    • Google AnalyticsAnalytics
    • InVisionDesign
    • AirtableManagement

Location

53 W 23rd St , New York, NY 10010

What are Cockroach Labs Perks + Benefits

Cockroach Labs Benefits Overview

Flexible Working: You are free to arrange your work schedule to meet your individual circumstances.

Wellbeing for All: We partner with Spring Health and an Employee Assistance Program to provide free counseling and support mental health on our team.

Flex Fridays: Focus on what drives and motivates you outside of core work responsibilities. This is your day to self-manage and grow in whatever way you choose.

Having Fun Together: We dedicate company time to bond over everything from trivia and karaoke to paint-alongs and fitness classes (even online!)

Team Trips: Twice a year we voyage beyond Manhattan’s shores. These might be trips to the Caribbean or to the mountains. The connections made in these environments build friendships and deepen the ties which make working together fun and productive.

Flexible Time Off: We care about productivity, not face time. Take time off when you need it.

Learning is Good: We provide $2500 annually to support learning and development through workshops, conferences, and networking events.

Paid Parental Leave (with baby bucks): We offer 12 weeks of paid parental leave to all new parents after 30 days with us, individualized transition time and re-entry support, plus $500 in baby bucks.

Health & Retirement: 100% health insurance coverage for you & your dependents; One Medical membership; Gym discounts; free Citibike membership; FSA; 401(k).

Culture
Volunteer in local community
Cockroach Labs does at least two bi-annual team-wide volunteer days, partners with BUILD NYC, and for every referral that gest hired, we donate $2,500-$5,000 to the referrer's charity of choice.
Eat lunch together
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Unconscious bias training
Mean gender pay gap below 10%
Diversity Employee Resource Groups
Cockroach Labs' CREWS are groups to foster inclusivity and connection, including [email protected], Women of CRL, Infinite Colors (for neurodivergent people), and Roacher Pride. New Roachers can start one, too!
Hiring Practices that Promote Diversity
We've built a fairer hiring process including resume-blind, exercise-based interviews, implement rubrics across all of our hiring processes, and conduct regular unconscious bias training.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
100% Company-sponsored Medical, Dental, Vision, Basic Life, AD&D, and Disability Insurance for You, Your Spouse, Partner, and Dependents.
Wellness Programs
Mental Health Benefits
Cockroach Labs partners with Spring Health to provide complementary therapy sessions to all employees.
Retirement & Stock Options Benefits
401(K)
Company Equity
Equity compensation is determined by the impact we expect an individual to have in their role paired with the risk that earlier employees took in joining the company.
Child Care & Parental Leave Benefits
Generous Parental Leave
8-12 Weeks of Family Leave + $500 Baby Bucks
Flexible Work Schedule
Cockroach Work Week: In-office Monday thru Thursday, with the option to work remotely on Fridays. Core Office Hours: 10am-4pm (except Tuesday Team Meeting from 5:00pm-6:00pm)
Remote Work Program
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Pre-tax Commuter Account & Paid Citi Bike Membership
Company Outings
Monthly Company Activities & Bi-Annual Company Trips
Free Daily Meals
Lunch Monday thru Thursday & Team Dinners Every Other Tuesday
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Relocation Assistance
Relocation Assistance for You and Your Family to Move to NYC
Home Office Stipend for Remote Employees
We provide each Roacher with a $1,000 budget to improve their work-from-home setup.
Professional Development Benefits
Job Training & Conferences
$1500 Learning & Development Stipend + $1500 for Associated Travel
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Continuing Education stipend
Time allotted for learning
Online course subscriptions available
Customized development tracks
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