Licensing Operations Coordinator at Justworks
At Justworks, you’ll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people.
We’re helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. We’re data-driven and never stop iterating. If you’d like to work in a supportive, entrepreneurial environment, are interested in building something meaningful and having fun while doing it, we’d love to hear from you.
We're united by shared goals and shared motivations at Justworks. These are best summed up in our company values, which are reflected in our product and in our team.
If this sounds like you, you’ll fit right in.
You are a collaborator who can effectively communicate and work across multiple teams. You are a listener and can retain instructions easily. You are adept at retaining information and take steps to make sure you don’t miss anything. You can be technologically savvy and comfortable using a variety of systems and software programs.
As a Coordinator on the Licensing Operations team, you will help Justworks fulfill its PEO (Professional Employer Organization) licensing obligations by compiling and remitting information to federal and state agencies. You’ll assemble high-quality reports independently and work across teams to resolve issues while aiming to maximize efficiency.Your Success ProfileWhat You Will Work On
- Prepare and remit timely and accurate reports to government agencies, including, but not limited to, new and terminated customer reporting
- Resolve issues and inquiries from the Customer Success team
- Collaborate with Legal to identify and adapt to changes in reporting and filing requirements
- Assist senior team members with developing and maintaining process documentation
- Scan, sort, and file mail
- Perform other related duties as assigned
As a Licensing Operations Coordinator, how results are achieved is paramount for your success and ultimately result in our success as an organization. In this role, your foundational knowledge, skills, abilities and personal attributes are anchored in the following competencies:
- Detail-oriented - exercises extreme attention to detail; is thorough, accurate, organized, and productive and seeks to understand both the cause and effect of a situation.
- Adaptability - the ability to adjust your approach or actions in response to changes in your external environment.
- Good judgement - the exercise of critical thinking, analyzing and assessing problems and implications, identifying patterns, making connections of underlying issues, understanding risks and developing mitigation strategies, and taking ownership of the outcome.
- Clear communication - the ability to articulate thoughts and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding.
- Systems thinking - the ability to look at overall systems holistically and understand how things work within the system through the exploration of inter-dependencies and inter-relationships (context and connections).
In addition, all Justworkers focus on aligning their behaviors to our core values known as COGIS. It stands for:
- Camaraderie - Day to day you can be seen working together toward a higher purpose. You like to have fun. You’re an active listener, treat people respectfully, and have a strong desire to know and help others.
- Openness - Your default is to be open. You're willing to share information, understand other perspectives, and consider new possibilities. You’re curious, ask open questions, and are receptive to thoughts and feedback from others.
- Grit - You demonstrate grit by having the courage to commit and persevere. You’re committed, earnest, and dive in to get the job done well with a positive attitude.
- Integrity - Simply put, do what you say and say what you'll do. You’re honest and forthright, have a strong moral compass, and strive to match your words with your actions while leading by example.
- Simplicity - Be like Einstein: “Everything should be made as simple as possible, but no simpler.”
- Minimum of 1 year of work experience
- Effective communicator, verbally and in writing
- Meticulous and detail-oriented
- Process-driven and quick to adapt to process changes
- Technologically savvy; comfortable using a variety of systems and software programs
- Proficient with MS Excel, Adobe Acrobat, and/or SQL (preferred)
Justworks is committed to maintaining a workplace where diversity of identity, culture, and life experience is the norm and is celebrated authentically and respected consistently. Diversity in our work, our people, and our product drives creativity and innovation, entrepreneurial leadership and integrity, competitiveness, and collaboration throughout our business and in the market. We depend on our differences to make our team stronger, our workplace more dynamic, and our product accessible to all of our customers.
We’re proud to be an equal opportunity employer open to all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, veteran status, or any other legally protected status.
Our DEI Commitment