Office Assistant at SIMON

| Greater NYC Area
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Want to work at the forefront of a fast-growing and award winning fintech company? With an incredible team and partners looking for innovative results, we’re rapidly growing and continue to add new asset classes to our offerings. As a cloud-based company, we transitioned seamlessly into a socially-distanced workforce in 2020, and with a pace that hasn’t slowed, we’re still hiring and are currently on the lookout for smart and collaborative talent to join our team. We are currently operating remotely and will transition to a flexible hybrid model later this year. 

Job Description 
SIMON is looking for a motivated Office Assistant to collaborate with and support our growing team on a variety of operational projects, administrative tasks, and day-to-day office support.   

In this role, you will work both independently and as part of a team to execute on deliverables to support the growth of our business and our office facilities [and ensure employees and visitors have a great experience at the office].  If you are an energetic team player who is eager to roll up your sleeves and help scale a rapidly growing organization, we want to meet you!  

Responsibilities 

  • Office Administration
    • Collaborate with People Ops and Finance teams to plan and execute internal company events and team activities, such as all-hands sessions, lunches, happy hours, etc.
    • Order supplies and ensure the office is well stocked, including snacks, beverages, and swag
    • Coordinate with vendors as needed
    • Manage company mail and package deliveries and shipping
    • Assist with new hire onboarding and IT equipment
       
  • Meetings and Events
    • Prepare for and facilitate internal and external meetings and events including AV, catering, transportation, setup and cleanup, etc.
    • Assist with logistics for client events and industry conferences, including swag, shipping, venues, etc.
       
  • Front Desk Reception
    • Manage the front desk during business hours and be primary point of contact for all visitors; notify employees of deliveries and couriers
    • Coordinate with building management on policies and procedures, community etiquette, etc.

What We’re Looking For 

  • 1-2 years of professional work experience  
  • Friendly and welcoming, with strong interpersonal skills 
  • Enthusiastic and reliable self-starter, organized with attention to detail 
  • Multi-tasking time-management abilities 
  • Strong work ethic and integrity 
  • Experience with Microsoft Office applications and Zoom 
  • Ability to lift and carry boxes and equipment weighing up to 25 pounds [for office support and events preparation] 
  • Ability to work at our Manhattan HQ upon re-opening 

Preferred Qualifications 

  • Bachelor’s degree or two years of experience as a receptionist or team assistant 
  • Experience in finance or technology industries 
  • Experience with TripActions and Expensify 

We offer a competitive salary and benefits, the chance to work with a curated team of top-notch, highly creative talent, and a fun and agile work environment with many perks in the heart of New York City’s Chelsea district, but are operating remotely through at least fall 2021.  

Meet SIMON 
SIMON Markets is a fast-growing and award-winning FinTech company, on the lookout for smart, collaborative talent to join our team.   

Originally founded within Goldman Sachs, SIMON Markets spun-out in December 2018 under the shared ownership and direction of seven leading financial institutions. Our team works to build transparency around complex, risk-managed financial products by way of a single, modern platform. Our platform provides financial advisors with access to multi-issuer solutions, a depth of educational tools, and advanced post-trade analysis that hasn’t before been possible. 

By combining state-of-the art technology with the leadership of niche industry experts and an agile start-up mentality, SIMON is well-positioned to reshape our industry. We are leading the way in a space we helped create, we are passionate about pushing boundaries, and we are growing like crazy. 

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ScalaLanguages
    • Python (pandas)Languages
    • D3JSLibraries
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • AkkaLibraries
    • AWS SDKLibraries
    • Node.jsFrameworks
    • PlayFrameworks
    • SparkFrameworks
    • Vert.XFrameworks
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • DynamoDBDatabases
    • AuroraDatabases
    • SnowFlakeDatabases
    • RedshiftDatabases
    • MixpanelAnalytics
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • JIRAManagement
    • SalesforceCRM

Location

As a cloud-based company, we transitioned seamlessly into a socially distanced workforce in 2020, with flexible plans to return to the office in 2021.

An Insider's view of SIMON

What are some social events your company does?

We’ve focused on keeping the company connected during these times, and it’s been great to continue to connect with coworkers we wouldn’t otherwise see. Whether it’s virtual tastings, cooking classes, or our upcoming holiday party, I’m thankful to work for a company that cares so much about its employees!

Autumn

Platform Specialist

What does your typical day look like?

We pride ourselves on the fluidity and evolving nature of pivoting on a swivel to focus on the pressing priorities of that minute, day, or week. Being surrounded by driven teammates with equal intellectual curiosity creates an environment that pushes us to pursue the work we are passionate about while cohesively striving towards goals as a team!

Olivia

Senior Business Operations Specialist

How has your career grown since starting at the company?

SIMON is my first job following graduation from my master’s, and during my two years, I grew from junior to senior level and am now working on advanced projects. I learn new things every day with plenty of opportunities to cross-collaborate and integrate with clients. Join us and you too will grow at a pace you cannot imagine!

Stacey

Senior Quantitative Engineer

How do you empower your team to be more creative?

Creativity is essential–it helps us find innovative ways to leverage new technologies to meet our clients’ needs. I’m always available to act as sounding board for ideas and feedback, encourage cross-team collaboration, empower decision making creating a culture where we learn from mistakes rather than be discouraged, and set the right example.

Pranav

Head of Backend Engineering

What are SIMON Perks + Benefits

SIMON Benefits Overview

*Currently working remotely, we plan to re-open our office when it is safe to do so again in 2021.*

At SIMON, team members are recognized as our greatest resource and greatest asset. We are committed to doing quality work, upholding a mission that inspires and propels us, and using our strengths every day.

Perks and a suite of inclusive, well-rounded benefits that support our team and their families play an important role in giving us the balance we need to show up and perform at our best. SIMON is proud to offer comprehensive health care, mental health benefits, unlimited paid time off, generous parental leave, and more to all full-time team members.

As we continue to work remotely until it is safe and comfortable to return to an office environment, SIMON remains actively focused on delivering an engaging and supportive employee experience. We have expanded our healthcare coverage to include a concierge primary care network membership, created custom development plans for employees, and hosted ongoing virtual team events focused on bringing the team, and our families, together for unique experiences even while we work from home.

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Diversity manifesto
Mean gender pay gap below 10%
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Professional Development Benefits
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Customized development tracks
Paid industry certifications
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