Office Assistant
Getting together with real people in real life makes powerful things happen. Side hustles become careers, ideas become movements, and chance encounters become lifelong connections. Meetup brings people together to create thriving communities. Show up. Change lives.
The Office Experience “OffX” Assistant role at Meetup is charged with helping to cultivate the entire experience for employees, supporting a diverse and talented team, and crafting the culture and physical environment that supports our work. In this fast paced, physically demanding role you will be organized, energetic, efficient, and have a whole lot of hustle! Going above and beyond is a requirement, with attention to detail and customer service being your focus.
What you’ll get to do in this role:
- Assist with daily office preparation, including resetting of communal spaces and conference rooms
- Setting up/breaking down all conference rooms, maintaining conference room tidiness, including deep cleaning
- Partner with daily porters to ensure re-stocking of commercial-sized fridges with food and beverages
- Work with porters to maintain communal space and kitchen tidiness, load and unload dishwashers as needed, and restock bathrooms across all floors
- Work with Office Coordinator and Front Desk Coordinator to keep supply rooms / mail area stocked and tidy
- Assist with meeting room setup and breakdown for onsite meetings & luncheons
- Assist with facilities tasks including but not limited to workstation seat relocations, furniture and decor, building and installations, swag inventory organizing, etc.
- Assist Office Experience Team with all queue needs for office tickets
- Assist Office Coordinator with Tuesday Team breakfasts
- Assist in floor plan organization and updates
- Assist in vendor relationship management
- Assist Office Coordinator with janitorial and office supply inventory
- Greet and assist visitors when they arrive if needed
- Assist with event set-up and prep events, including moving and arranging tables/chairs, food supplies and various equipment as needed
- Help to quickly resolve employee issues or complaints
- Reception coverage for Front Desk Coordinator’s lunch and provide end-of-day front desk coverage
What makes you perfect for this role:
- Someone who takes the initiative and bring ideas to the table
- Detail-oriented
- Understands the importance of communication
- Great problem solving skills
- Proficient with Google Suite
- Excellent verbal & written communication
- Someone who is comfortable being a “jack or jill of all trades”