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Office Coordinator

| Greater NYC Area

Merrill Corporation is the industry leader in technology solutions that enable mergers, acquisitions, initial public offerings, restructuring and other critical capital transactions in more than 170 countries. We provide the world’s leading investment banks, private equity firms, law firms and corporations with tools to simplify, streamline and accelerate the due diligence process, helping them close more deals, faster. We are a global team of high-energy, passionate people. We have strong individual voices but we work as a team, bringing out the best in each other. We thrive under pressure and always keep the customer at the heart of everything we do.

 

 

Job Description:

The Office Coordinator provides comprehensive customer service and administration support service to the New York office and internal clients, ensuring the appropriate procedures and supporting documentation are completed and filed.  The role is broad and varied providing reception and administration support, Facilities assistance and support to the Sales support team.

 

Essential Duties and Responsibilities:

  • Greeting guests in person or on the telephone, responding to inquiries, and referring calls, as appropriate
  • Responsible for management of access passes for employees and visitors  
  • Point of contact for facilities needs such as cleaning service, HVAC, escalating matters as needed.
  • Organize internal meetings/events. Including, conference room set up, breakdown, technical setup and securing catering
  • Coordinating meeting room requests, maintaining conference room calendar
  • Keep conference rooms tidy and organized
  • Coordinate incoming and outgoing mail, packages, and deliveries
  • Ensuring reception area, conference rooms and pantry are clean and presentable
  • Responsible for the inventory and ordering office supplies and pantry items
  • Ensure that all purchased items are approved and invoiced in a timely manner
  • Providing general administrative and clerical support, as needed
  • Be a knowledgeable and helpful resource for employees and visitors providing administrative guidance as needed.
  • Include the following, however, other duties may be assigned.

 

Minimum Education:

  • High School Diploma/GED

 

Minimum Experience:

  • 3 years of administrative office experience is required

 

Skills and Competencies:

  • Proficient with Microsoft. Ability to learn other software programs
  • Experience working in a small office helpful
  • Prior facilities &/or client-service experience such as hospitality, concierge, reception, or administrative support helpful
  • Ability to professionally interface with Senior Executive and all visitors, ensuring customer satisfaction
  • Ability to take direction and be a motivated self-starter, based on need
  • Must be able to work independently and thrive in a team environment
  • Ability to adapt to a constantly changing environment Ability to multi-task and prioritize
  • The ability to work on projects requiring considerable judgment and initiative

 

Additional Information (i.e. schedule, hours):

  • Shift schedule is Monday-Friday
  • Hours are 9:00am - 5:30pm
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • SwiftLanguages
    • KotlinLanguages
    • TypescriptLanguages
    • SpringFrameworks
    • AngularFrameworks
    • MongoDBDatabases
    • Pivotal CLoud FoundryDatabases
    • ElasticSearchDatabases
    • Azure Blob StorageDatabases
    • InVisionDesign
    • SketchDesign
    • Mural, Appear.in, Slack, MindNodeDesign
    • ConfluenceManagement
    • JIRAManagement
    • TrelloManagement
    • WordpressCMS
    • SitecoreCMS
    • SalesforceCRM
    • Oracle EloquaLead Gen

Location

Our NY office is in the heart of midtown on 6th Ave at 55th St. Easily accessible by train and bus. Building will have a new gym by end of 2019.

An Insider's view of Merrill Corporation

What are some social events your company does?

From team building scavenger hunts though Central Park to quarterly client events at the latest NYC hotspot, working at Merrill Corporation provides the opportunity to socialize with some of the most talented and interesting people that you will find anywhere.

Donald Davidson

Vice President, Advisory Sales

How do you collaborate with other teams in the company?

Using the latest colocated and remote collaboration tools including Invision, Sketch and Mural.

JR

Director of Innovation - Product Design

How does the company support your career growth?

I have instant access to any manager or experienced sales director's from around the world, which allows me to continuously learn from some of the best and smartest people in the industry.

Rosie Corcoran

Regional Director- DataSite

What are Merrill Corporation Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Some Meals Provided
Professional Development Benefits
Job Training & Conferences

Additional Perks + Benefits

Merrill is an employer of choice with a strong track record of internal promotion, company benefits and many perks. Join a company who values its employees and understands that supporting our employees is a fundamental key to our success as a company.

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