Office Coordinator

| Greater NYC Area
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About Brex

Brex is rebuilding B2B financial products, starting with a corporate card for technology companies. We help startups of all sizes (from recently incorporated to later-stage companies) to instantly get a card that has 20x higher limits, completely automates expense management, kills receipt tracking and magically integrates with their accounting systems. With backing from top venture firms and industry veterans such as Peter Thiel and Max Levchin, Brex is one of the fastest-growing startups to date, and we’re looking for someone to help scale the company with incredible people across the board.

We are looking for people with a strong sense for exceptional products, a keen eye to detail, and is comfortable learning new technologies. Most importantly, we’re looking for people who are enthusiastic about working with a variety of backgrounds, roles, and needs.

The Role

Brex is looking for an awesome Office Coordinator to be part of the Workplace team. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, front desk management, maintaining office supplies, and managing vendors.

Responsibilities

  • Provide general support to visitors (greet, have the guest sign in, make them comfortable, offer beverages) 
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands (need to be flexible, time and detail-oriented)
  • Ensure all conference rooms, kitchen, and common areas are prepared/tidied
  • Manage relationships with vendors and building management
  • Work closely with HR in alignment to maintain office policies, liaison in connecting employees to HR benefits vendors, and supporting HR initiatives
  • Help facilitate the onboarding process for new hires in New York
  • Work with IT on meeting and event setups
  • Address employee inquiries regarding office management issues
  • Manage seating charts to accommodate headcount growth
  • Willingness to take on ad hoc projects
  • Be an ambassador for Brex’s culture

What We Value

  • Associate’s degree in office administration, management or related field required
  • 3-5 years working in office administration, HR, or hospitality management preferred
  • Computer literate and proficient using Microsoft Suite and G Suite
  • Excellent customer service skills
  • Organized and detail-oriented
  • Outstanding verbal and written communication
  • Sense of humor
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