ABOUT VTS

VTS is changing the way that commercial real estate (CRE) is done - disrupting a $3.4 Trillion dollar industry by becoming the modern operating system for CRE. We invented the category of leasing and asset management, which allows landlords and brokers to manage their entire leasing process to maximize revenue and performance. Our success shows in our numbers - we’ve grown 123% annually since 2013, and today we have over 7 Billion billion square feet of commercial space managed on

VTS, and we’ve expanded to ~200 employees globally. It’s an exciting time to join the VTS team as we continue to scale!

Our headquarters are in NYC, but we have hubs in other major US cities and as well as in London, UK.

Learn more at vts.com or @viewthespace

ABOUT THE ROLE

We are seeking an enthusiastic and high-performing Office Experience Coordinator to oversee our New York office operations. This is a full-time role, reporting to the Manager of Office Experience, and working as an integral member of the People Team. This role serves as the backbone of our office, helping our team achieve operational excellence. 

We are looking for a proactive problem-solver who can thrive in a fast paced, collaborative environment. You have a good eye, and care about the details, big and small. Your prioritization, time management, and follow through is top notch. No matter how big or small, you are excited to solve the problem that comes to you. You take the extra step to find great solutions, lead by example, get stuff done in a flash, and you have fun along the way. 

WHAT YOU'LL DO

• Ensure that office supplies are maintained and fully stocked; manage weekly grocery delivery and restock kitchen snacks. Order and maintain inventory for kitchen snacks and office supplies.
• Manage the use & organization of all shared office resources (conference rooms, breakout rooms, call rooms, open spaces, kitchen, etc.)
• Support planning for internal and external office events (including company wide lunches, events & club initiatives) as well as client meetings, including securing catering and providing A/V support
• Partner closely with our IT dept. to make sure every employee has the tech they need
• Coordinate and implement ongoing space initiatives
• Serve as point of contact for all vendors and building personnel (i.e. HVAC, cleaning crew, security, super, handymen)
• Create and document processes for all of the above responsibilities, so that others know what to expect and how to help.
• Provide light bookkeeping support including, but not limited to, supporting monthly office budget management and assisting in completion of monthly team credit card reconciliation
• Other operational tasks as needed

ABOUT YOU

• You have 1+ years experience in events, office management, retail, hospitality, customer service, facilities (dealing with people, managing projects) 
• You are extremely detail oriented, organized and efficient
• You are personable, friendly, approachable 
• You are customer service oriented 
• You are ambitious, eager, and a proactive self-starter 
• You are comfortable wearing many hats 
• You must be able to lift 30+ pounds

BONUS POINTS

• Capacity to work with all teams, including sales, marketing, business development, product management engineering and upper management
• Proficiency with Microsoft Office and Google Docs
• Experience dealing with a customer base over 100 people
• Experience with startups a plus!

We Take Care of You!

• Competitive compensation packages, including equity
• Great medical, vision, dental, and commuter benefits
• Generous family policies
• Training and career development programs for everyone in the company
• 401K plan
• Unlimited vacation policy
• Team lunches, company happy hours, ample snacks and drinks

VTS embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. All your information will be kept confidential according to EEO guidelines.