Office Experience Coordinator

| Greater NYC Area


We are looking for an Executive Assistant and Office Coordinator to provide extensive support to Solstice’s New York office in our fast-paced, technical consulting firm. As a part of our Office Experience team, you will prove to be instrumental in ensuring our Employee Experience and Client Experience is top notch! You will be owning the first impression that all guests and members of the team have with Solstice.

The ideal candidate will be highly self-motivated with the core skills of anticipating, organizing and prioritizing needs. This individual must be confident and extremely flexible shifting projects and priorities as they come, have a collaborative attitude, be exceptionally organized, multi-task efficiently, have strong communication skills, and maintain a high level of confidentiality.

About you:

  • Extremely organized and have high attention to detail
  • Communication skills have always been your strong suit - both verbal and written
  • Strong sense of urgency and able to take initiative
  • Approachable and dependable
  • Experienced in managing frequently changing and complex calendars
  • Able to see the company’s overarching strategic goals and prioritize office requests and availability of executives to align with these initiatives
  • Work effectively and efficiently in a fast-paced environment with conflicting and changing priorities
  • Anticipation - you constantly look ahead to identify and navigate roadblocks before they escalate
  • Time management comes natural to you - working autonomously is your preference
  • Experienced preparing materials for client or internal meetings, including finalizing Keynote presentations or other peripherals necessary
  • Consider yourself technically savvy and are proficient specifically with MS Office, Keynote, Google Apps and other Apple/Mac software

Some of your responsibilities will include:

  • Ensuring guests and team members are comfortable and suited with what they need in the office space
  • Organizing, updating, scheduling and coordinating meetings, occasionally across multiple time zones
  • Assisting with on-site events and general meeting logistics including finding a location, ordering food, attending the event or meeting to providing support, preparing materials, and other needs to ensure a successful meeting or event
  • Assisting with travel arrangements including booking of flights, hotels and car reservations, and other miscellaneous details as they arise
  • Completing and submitting expense reports
  • Communicating directly with clients or client EA’s to facilitate meetings, always maintaining an executive presence and level of professionality
  • Managing email, including interpreting requests and assist in implementing action
  • Driving various projects, including following up on action items in a timely manner
  • Willingness to approach tasks with a spirit of collaboration in order to problem solve with peers and clients
  • Assisting the Operations Team with any other general administrative needs

We welcome Solsties to show up as their full selves everyday. Because this is so important to us, Solstice is proud to be an equal opportunity employer.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • SwiftLanguages
    • Objective CLanguages
    • jQueryLibraries
    • ReactLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • After EffectsDesign
    • proto.ioDesign
    • ConfluenceManagement
    • JIRAManagement
    • TrelloManagement
    • RallyManagement
    • HubSpotCRM
    • SalesforceCRM

Location

524 Broadway, New York, NY 10012

An Insider's view of Solstice

What’s the vibe like in the office?

As a new Solstie in the NYC office, Solstice provides the best of both worlds—a fun and innovative startup here with the rock-solid support of a 300+ team back in Chicago. Our team is incredibly talented and builds great products. Despite the high-level output, the vibe of the office is laid back and chill.

Jennifer Fragale

Product Consultant

What makes someone successful on your team?

Being both accountable and gracious teammate as well as being a driven self-starter. Our team is made up incredible servant leaders as well as individuals who continuously make their own paths. To be successful with Solstice New York you must have a respect for your teammates, desire to lead, and an openness to being challenged and always learning.

Nate

Strategy Principal

How do your team's ideas influence the company's direction?

We’ve been in growth-mode a few years. While we've scaled, we’ve been disciplined about the flat structure in order to maintain a low-power-distance culture. From entry level to CEO, everyone’s roles are interdependent so their responsibilities are equally important. We know that insight and inspiration will come from every corner of the company.

Mark

NYC Managing Director

What are some social events your company does?

We take culture seriously and always make sure to have events planned frequently that keep us all connected outside of our day-to-day roles. With a plethora of offices around the world, we structure global events each office can participate in on the same day like our Rosé Soiree, and our annual Grilled Cheese Cookoff!

Anne Marie

UX Design Consultant

What are Solstice Perks + Benefits

Culture
Volunteer in local community
Solstice's value of "Make A Difference" is shown through quarterly events and activities. One in particular, Pay It FWD, is our annual day of volunteering where Solsties combine forces & give back!
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Our Diversity, Philanthropy, Wellness, and Social Committees can be joined by any Solstie who wants to collaborate on events and make an impact upon our culture!
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Highly diverse management team
Diversity manifesto
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
From sponsored 5Ks to Lunch & Learns, our Wellness Committee enables a workplace that encourages environmental and social support of a healthy lifestyle.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Some of our favorites include our New Hire Happy Hours, our company-wide holiday party, our annual volunteer event (Pay It FWD), and team outings!
Happy Hours
Company-wide happy hours, as well as team happy hours are common at Solstice. The themes and locations differ, but they are always a good time!
Pet Friendly
Professional Development Benefits
Job Training & Conferences
We offer a wide range of training programs like LinkedIn Learning, Solstice University, and a mentor program. All full-time employees also receive $5,000 annually to pursue professional development.
Tuition Reimbursement
Diversity Program
Solstice is committed to positively impact, promote, support, and raise awareness of diverse communities in the Technology industry with the leadership of our Diversity Committee.
Lunch and learns
Solsties plan and host lunch and learn meetings weekly.
Promote from within
Mentorship program
All Solsties are assigned a mentor who provides 1-to-1 support, career mentoring, and leadership advocacy.
Continuing Education stipend
We offer $5000 annually for continuing education.
Time allotted for learning
Employees are allotted two extra PTO days to use for their own personal training and development.

Additional Perks + Benefits

We have a variety of fun perks at Solstice, but our favorites focus on employee development! We know that investing in employee development is crucial to our success as a growing and forward thinking firm. All full-time employees have an annual personal training budget and time off. Employees will use this to take classes, buy materials, and go to conferences. We also have our internal training program Solstice U, a mentorship program, and knowledge sharing through discipline circles and Lunch and Learns!

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